Executive Personal Assistant

Entrepenuer setting up his own Family Office in Miami is seeking a highly polished Executive / Personal Assistant.

This is a trusted, high-exposure role requiring exceptional organization and discretion. If you are a candidate that is flexible with changing priorities and can work in a fluid environment where both business and personal priorities can change constantly I want to hear from you!

Responsibilities

• Manage complex calendars, scheduling, and coordination across business and personal commitments
• Coordinate domestic and international travel, including detailed itineraries and logistics
• Serve as a primary point of contact for the Family Office, handling communications and prioritizing requests on behalf of the CEO
• Prepare materials, presentations, and correspondence as needed
• Liaise with internal teams, external partners, and vendors to ensure seamless execution of tasks and projects
• Handle confidential information with the highest level of discretion and professionalism
• Anticipate needs and proactively solve problems to ensure efficiency and continuity

Qualifications

• 5+ years of experience supporting a senior executive or high-net-worth individual, preferably within a Family Office environment
• Strong organizational and time management skills with the ability to manage multiple priorities
• Excellent communication skills, both written and verbal
• High level of discretion, professionalism, and emotional intelligence
• Proficiency in Microsoft Office and calendar management tools
• Comfortable working with AI as a part of your role

Must be based in Miami but this is a remote role