Executive Personal Assistant

Atrium is seeking on behalf of our private equity client an Executive Personal Assistant based in New York, NY .

Position : Executive Personal Assistant

Location: New York, NY

Employment Type: Full-time

Compensation: 120,000-150,000

Position Overview

The Executive Personal Assistant will provide high-level personal and administrative support to the 2 Founders of this private equity firm, ensuring seamless coordination of their personal and family-related activities. This role requires exceptional organizational skills, discretion, and the ability to manage complex schedules and logistics across multiple residences. The ideal candidate will thrive in a fast-paced environment and demonstrate a proactive approach to problem-solving.

Responsibilities

• Oversee and maintain personal calendars for Founders, ensuring alignment with family and household schedules.
• Manage logistics for multiple residences, including vendor coordination, deliveries, and household projects.
• Arrange and confirm personal appointments, reservations, and errands with attention to detail.
• Plan and execute personal and family travel, including booking accommodations, activities, and transportation.
• Organize private travel arrangements, including private jet scheduling and related logistics.

Required Experience/Skills

• 4–15 years of experience as a Personal Assistant or Executive Assistant with a strong focus on personal support.
• Proven ability to manage complex schedules and coordinate across multiple stakeholders.
• Exceptional attention to detail and organizational skills.
• Strong communication and interpersonal skills, with discretion and confidentiality.
• Ability to anticipate needs and proactively resolve issues in a fast-paced environment.
• Prior experience supporting high-net-worth individuals or executives in financial services.
• Familiarity with luxury travel planning and private aviation coordination.
• Experience managing multiple residences and household operations.
• Strong vendor management and negotiation skills.
• Tech-savvy with proficiency in calendar management tools and communication platforms.

Education Requirements

• Bachelor’s degree preferred or equivalent experience in a related field.

Benefits

If eligible under the ACA, medical, dental and vision benefits and time off in accordance with local paid sick time laws will be offered. Additional benefits may include paid holidays, a 401(k)-retirement plan, life insurance, disability coverage, and an employee assistance program, where applicable. Other compensation programs may include overtime, shift differentials, bonuses, commissions, or other incentive compensation, where applicable.