Executive Personal Assistant to CEO

About Infinite Academics

Infinite Academics is a rapidly growing education company based in Brooklyn, New York. We specialize in SAT and SHSAT preparation, private tutoring, and U.S. college admissions consulting. Our mission is to help ambitious students gain admission to top specialized high schools and leading universities.

As our organization continues to expand, we are seeking a highly capable Executive Personal Assistant to work directly with the CEO and play a key role in supporting executive operations and strategic initiatives.

This role requires a high level of professionalism, organization, discretion, and adaptability in a fast-paced environment.

Position Overview

The Executive Personal Assistant will serve as a trusted partner to the CEO, managing schedules, coordinating priorities, and ensuring operational efficiency across multiple areas of the business.

The ideal candidate is highly organized, tech-savvy, proactive, and able to anticipate needs before they arise. This role requires flexibility, strong problem-solving skills, and the ability to handle confidential matters with professionalism.

Candidates must also be comfortable working beyond a strict 9–5 schedule when necessary and be available for occasional business travel.

Key Responsibilities

• Manage and coordinate the CEO’s calendar, meetings, and appointments
• Serve as a key point of communication between the CEO, staff, clients, and partners
• Assist with both professional and personal administrative tasks
• Coordinate travel arrangements, business trips, and events
• Prepare reports, presentations, and documents for meetings and projects
• Track priorities and ensure projects and deadlines are met
• Support operational initiatives and internal coordination
• Handle confidential information with the highest level of discretion
• Help improve organizational systems and workflow efficiency

Required Qualifications

• Bachelor’s degree required
• 2+ years of experience as a Personal Assistant, Executive Assistant, or similar role
• Valid U.S. driver’s license required
• Excellent organizational and time-management skills
• Strong written and verbal communication skills
• Ability to multitask and manage competing priorities
• High level of professionalism and discretion
• Ability to work in a fast-paced and dynamic environment

Technical Skills

Candidates must be comfortable working with modern digital tools and business platforms, including:

• Zoom
• Notion
• Slack
• Canva
• Square
• GoHighLevel (CRM)
• Google Workspace / Microsoft Office

Strong overall computer and systems proficiency is required.

Additional Requirements

• Ability to occasionally work outside standard business hours when necessary
• Availability for occasional business travel
• Strong attention to detail and proactive problem-solving mindset

Job Types: Full-time, Contract

Pay: $55,000.00 - $70,000.00 per year

Benefits:

• Health insurance
• Paid time off

Work Location: In person