Executive Personal Assistant to Physician

Overview:
Seeking a highly organized, discreet, dependable Executive Personal Assistant to support a busy physician/business owner with personal, household, administrative, scheduling, vendor, pet care, travel, and client/VIP coordination.

Responsibilities include:

• Manage Google Calendar and prevent missed appointments or scheduling conflicts
• Coordinate personal, family, medical, lifestyle, and select business appointments
• Communicate with staff, vendors, clients, friends, and family as needed
• Schedule household maintenance, obtain quotes, coordinate vendors, and follow up on completion
• Handle errands, shopping, returns, specialty purchases, and time-sensitive requests
• Coordinate pet care, veterinary appointments, medication refills, and transportation
• Organize VIP/client gifts, birthdays, flowers, cakes, and personalized gestures
• Help prepare financial transaction summaries and documentation for accountant review
• Assist with vendor inquiries, product demos, inventory lists, and business support
• Arrange travel, transportation, accommodations, and itineraries
• Maintain contact lists, addresses, reminders, documents, and internal tracking systems

Ideal candidate:

• Extremely organized and detail-oriented
• Trustworthy, discreet, and professional
• Comfortable with both personal and business tasks
• Strong communication and follow-up skills
• Able to prioritize urgent requests calmly
• Comfortable using Google Calendar, Gmail, spreadsheets, notes, and task lists
• Has reliable transportation
• Comfortable with pets
• Prior personal assistant, executive assistant, household manager, or operations experience preferred

Pay: $30.00 - $40.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Vision insurance

Work Location: In person