Executive Personal Assistant to Private UHNW Principal (Flexible Office Schedule) – $190-$250k plus fully paid benefits!

Executive Personal Assistant to Private UHNW Principal (Flexible Office Schedule) – $190-$250k plus fully paid benefits!

We are seeking a highly organized and detail-oriented Executive Personal Assistant to support a dynamic, fast-paced UHNW Principal. This role is focused on managing a complex professional and personal ecosystem with heavy philanthropic exposure.

The role requires exceptional administrative abilities, strong technical capabilities, and a proactive, solutions-oriented mindset to manage an intricate, global schedule and high-volume workflow. This role requires a 24/7 mentality as the Principal always traveling in various time zones, with their primary residences in the USA.

In-office days and hours at the Midtown office (near Grand Central) are at the discretion of the EA/PA. While in-person collaboration is encouraged a few days per week, the role offers a high degree of flexibility given the Principal’s frequent travel, allowing the assistant to manage their schedule with autonomy.

Responsibilities:

• Manage a complex, high-volume calendar across multiple time zones, ensuring accuracy and seamless coordination of all commitments
• Coordinate extensive domestic and international travel, including detailed itineraries and real-time troubleshooting
• Provide day-to-day personal and operational support, including liaising with staff across multiple locations and handling ad hoc requests
• Plan and execute high-touch events, managing vendors, guest communications, and end-to-end logistics
• Maintain and update a large, highly detailed CRM database; generate targeted reports and contact lists
• Track and analyze data to support event planning, relationship management, and strategic initiatives
• Oversee large-scale special projects, managing timelines, vendors, and logistics

Requirements:

• 8–15+ years of experience supporting a senior executive or principal in a fast-paced, high-demand environment (family office, UHNW, finance, or similar)
• Advanced proficiency in Excel and CRM systems such as Salesforce or HubSpot
• Proven ability to manage complex, multi-time-zone calendars and high-volume domestic/international travel (private aviation exposure preferred)
• Exceptional attention to detail with strong data management and organizational skills
• Ability to operate with a 24/7 mindset, including responsiveness outside standard business hours
• High level of professionalism, discretion, and communication skills, with the ability to act as a thoughtful partner to a fast-moving principal

Salary: $190-$250k, plus fully paid benefits, 401k (with match), and more benefits/perks.

The above salary range represents Advice's good faith and reasonable estimate of the possible base compensation range at the time of posting and is not reflective of the total compensation package, which may also include benefits, equity and other non-cash incentives.

If this particular role isn't the ideal fit, please feel free to share this posting with anyone in your network who might be open to learning more. Referrals are always appreciated!

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