Executive Purchase Compliance & PMO

Department & Function: Procurement

Position: Executive Purchase Compliance & PMO

Location: Islamabad

Reporting to: Sr. Manager Purchase Compliance & PMO

Job Type: Permanent

Job Purpose:

• Perform all compliance related documentation reviews related to purchase orders, agreements and BPAs within the existing workflow process, and issue final Purchase Order.

Job Responsibilities:

• Managing end to end contract management dashboard.
• PO Issuance as per policy within agreed lead time and ensuring all the required documentation is attached with PO.
• Follow-up with project teams for timely initiation of contracts.
• Contract initiation as per policy within agreed lead time and ensuring all the required documentation is attached with contract Follow-up with all stake holders for timely approval of contract over ERP Portal.
• Lead vendor onboarding for e-signing, enabling faster, paperless contract execution.
• Resolve Digidoc and e-signature issues, minimizing delays in contract finalization.
• Manage and administer the Procurement Compliance (PC) Portal, ensuring data accuracy, accessibility, and control.
• Manage and administer the Procurement Compliance (PC) Portal, ensuring data accuracy, accessibility, and control.
• Record keeping of the entire data in soft and hard copy for back up and audit purposes.
• Manage, update & keep track all types of related filling for project.
• Handling of Physical and Digital Contracts signing.
• Ensuring procurement policies compliance in day to day activities.
• Weekly BPA closure activity.
• Managing Procurement record room and seeking approval for disposal of un-necessary documents as per policy.
• Conduct Quarterly POs closing activities.

Eligibility Criteria (Education, Knowledge, Experience and Skills):

Education:

• Minimum Bachelor's degree in finance or commerce.

Work Experience:

• At least 1-2 years of work experience in relevant domain.

Skills – Generic:

• Excellent communication skills both written and verbal.
• Ability to work in pressure circumstances.
• Time management.
• Ability to read and comprehend financial statements.
• Ability to work with development teams for system improvement.

Skills – Job Specific:

• Knowledge of both theoretical and practical aspects of purchase management.
• Hands on practice of ERP System.
• Excellent written and verbal communication skills.
• Excellent in Excel Reporting and Dashboard.
• Analytical Skills.
• Presentation Skills.
• Report Writing Skills.