Executive Sales Assistant

Executive Sales Assistant

Role Overview As an Executive Sales Assistant, you will serve as the "air traffic controller" for the sales department. This is a high-energy role designed for a proactive professional who thrives on organization, clear communication, and the art of the follow-up. You will be responsible for streamlining the sales cycle, ensuring no lead falls through the cracks, and providing high-level administrative support to the sales leadership team.

Key Responsibilities

1. Communication & Account Management

• Email Management: Act as the first point of contact for client inquiries, managing high-volume email correspondence and prioritizing urgent matters.
• Account Follow-up: Execute consistent follow-up sequences with existing accounts to ensure satisfaction and identify upsell opportunities.
• Meeting Coordination: Schedule and manage complex calendars, coordinating meetings between clients and sales executives across multiple time zones.

2. Sales Operations & Lead Support

• Lead Enrichment: Assist with initial research on inbound leads to ensure they meet qualification criteria before being passed to Sales Managers.
• Task Management: Compile, assign, and track sales tasks for the broader management team to ensure internal deadlines are met.
• CRM Maintenance: Ensure all client interactions, lead statuses, and deal stages are accurately documented in the CRM system.

3. Trade Show & Event Logistics

• Pre-Show Planning: Coordinate booth logistics, shipping of marketing materials, and team travel arrangements.
• Outreach: Execute "pre-show" email campaigns to invite key prospects and schedule on-site meetings.
• Lead Capture: Organize and digitize leads collected during events for immediate post-show follow-up.

Required Skills & Qualifications

• Communication: Exceptional written and verbal skills; ability to mirror the professional tone of executive leadership.
• Organization: Mastery of "to-do" lists and project management tools (e.g., Asana, Trello, or Monday.com).
• Tech Savviness: Proficiency with CRM software (Salesforce, HubSpot, etc.), Microsoft 365, and Zoom/Teams.
• Proactivity: The ability to anticipate the needs of the sales team before they are voiced.
• Detail-Oriented: A "triple-checker" mindset, particularly regarding client emails and contract details.

Performance Indicators (Success Metrics)

• Lead Response Time: Ensuring initial inquiries are acknowledged within a specific timeframe (e.g., < 2 hours).
• Calendar Efficiency: Minimal scheduling conflicts and seamless meeting transitions for the executive team.
• Follow-up Consistency: Maintaining a 100% completion rate on scheduled account "check-ins."

Pay: $50,954.57 - $75,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person