Executive Secretary

As the Executive Secretary to the CEO, you will be ensuring smooth day-to-day operations of the CEO Office by performing a wide variety of tasks ranging from administrative, organisational, and scheduling support to handling communication requirements and liaising with both internal and external.

Key Responsibility

• Manages the CEO's diary by effectively scheduling and coordinating meetings, appointments, and other engagements
• Coordinates business requirements for CEO approvals and signature.
• Oversees Board Room bookings and ensures the functional and tidy condition of the Board Room.
• Manages purchase requests and related tasks for the CEO's office.
• Handles electronic data management and paper filing.
• Completes miscellaneous administrative tasks for the CEO's office.
• Supports cross-functional tasks and projects for the CEO and the BOD
• Drafts written executive correspondence, such as emails and letters, and invitations.
• Regularly aligns and fosters exchange with all departmental secretaries.
• First point of contact for all matters related to the CEO from our network.

Pre-requisite

• 3+ years of experience as an executive secretary or in a similar administrative role, supporting senior management.
• Excellent organizational skills with the ability to manage multiple tasks and prioritize effectively.
• Strong Arabic & English written and verbal communication skills, capable of interacting with a diverse range of stakeholders.
• Proficiency in office software, including Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant tools.
• High level of professionalism, confidentiality, and attention to detail in handling sensitive information.
• Bachelor’s degree in Business Administration, Management, or a related field.
• Experience with project management software and collaboration tools.
• Knowledge of industry-specific regulations or compliance requirements.
• Certification in office administration or executive assistance.