Executive Secretary

Summary:

The CEO Secretary will provide high-level administrative and secretarial support to the Chief Executive Officer, ensuring the smooth functioning of the executive office. This role requires excellent organizational skills, confidentiality, discretion, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

• Manage the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements.
• Prepare and organize correspondence, reports, presentations, and other documents for the CEO.
• Handle confidential and sensitive information with professionalism and discretion.
• Screen and prioritize incoming emails, phone calls, and requests, ensuring timely responses.
• Coordinate internal and external meetings, including preparation of agendas, minutes, and follow-up actions.
• Act as the primary point of contact between the CEO and internal/external stakeholders.
• Support the CEO in preparing for board meetings, conferences, and official engagements.
• Maintain an organized filing system for important documents and records.
• Assist in tracking deadlines, key projects, and deliverables to ensure the CEO’s priorities are met.
• Perform general administrative tasks as required to support the CEO’s daily activities.

Qualifications & Experience

• Bachelor’s degree in Business Administration, Office Management, or related field (preferred).
• Proven experience as an Executive Secretary, Personal Assistant, or in a similar role (minimum 3+ years).
• Strong proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and office management systems.
• Excellent verbal and written communication skills in [English and Arabic – if required].
• High level of discretion, integrity, and confidentiality.
• Strong organizational and multitasking skills with attention to detail.
• Ability to work under pressure and handle time-sensitive tasks efficiently.