Executive Secretary

About Us

Komunall Cowork is more than just a workplace — it’s a community where people come together to work, connect, and create. At our Pangaltı 51 location, we bring coworking, coliving, and vibrant common spaces under one roof, offering an inspiring environment for professionals, entrepreneurs, freelancers and creatives alike. Our goal is simple: to make work feel welcoming, collaborative, and enjoyable every day!

The Role

We’re looking for an Executive Secretary/Receptionist to join our team at Komunall Cowork . In this role, you will be the first point of contact for our members and visitors, ensuring they feel welcome and supported while also assisting with the smooth running of daily operations.

Key Responsibilities

• Greet and assist Komunall Cowork members with professionalism and warmth, listening carefully to their needs and providing practical solutions.
• Coordinate member requests or concerns with the appropriate teams and follow up to ensure resolution.
• Coordinate bookings and arrange swift check-in and check-out of coworking areas as well as serviced apartments.
• Maintain regular touchpoints with members to create a positive community experience.
• Welcome and direct guests and visitors arriving at the space.
• Prepare and update operational reports and maintain proper records.
• Maintain company records and proper filing.
• Manage incoming and outgoing deliveries, invoices, correspondence, and office supplies, making sure they reach the right people on time.
• Support the operations team in keeping the workplace organized, clean, and presentable at all times.
• Make sure meeting rooms, shared areas, and reception remain ready for use.
• Answer incoming calls and emails, ensuring professional and timely communication.
• Resolve basic administrative or technical issues where possible, escalating when necessary.

Qualifications

• 1–2 years of professional experience in reception, secretary roles, concierge, or customer service.
• Strong command of Turkish and English, both written and spoken. Proof of English proficiency will be requested.
• A welcoming, solution-oriented, and service-minded personality.
• Excellent communication and organizational skills, with attention to detail.
• Energetic, proactive, and collaborative team player.
• Tech-savy and confident using MS Office, Google Workspace and other basic IT programs.
• This is an on-site job requiring physical presence of the candidate in the office.

What We Offer

• An opportunity to play a key role in the growth of an innovative coworking and coliving brand.
• Exposure to learning and development in operations, hospitality, and real estate.
• A dynamic and supportive team environment where your ideas matter.

Apply Now

Excited to grow with us? We’d love to meet you.

Send us your CV along with a short note on why you’d like to join Komunall Cowork .