Executive Secretary

• Take dictation in shorthand regarding the official and legal letters and then create detailed texts.
• Responsible for drafting the letters to the concerned companies to whom our company is dealing.
• Take notes at meetings with managers to create detailed texts.
• Responsible for drafting minutes of board meeting, general meeting and notice as per the requirement.
• Responsible for drafting the SOPs, office orders of the company by discussion with different departments, getting them signed, circulate timely and revise them when needed. Also responsible for implementation and compliance of SOPs and office orders.
• Responsible for drafting legal letters to handle regulatory and compliance matters.
• Provide quality work with 100% error-free content. Provide quick revisions within the required time frame.
• Manage calendar and meeting coordination.
• Prepare monthly presentation reports and letters.
• Prepare and present periodic reports on the assigned projects.
• Create spreadsheets and presentations, combining various data from existing files.
• Keep strong follow-up with all concern team members about all required tasks as shared in minutes of meeting.
• Transfer data from paper formats into digital files or database systems.
• Archiving of data and old reports in well maintained manners and should be traceable easily.
• Strong coordination with all departments on records and files.
• Any other task assigned by the management.

Required Skills

• Highly proficient in spoken and written English language.
• Well versed knowledge of MS Office including MS Word, Excel, and PowerPoint.
• Excellent typing speed.
• Excellent writing, editing and analytical skills.
• Excellent shorthand and transcription skills.
• Diverse internet searching/researching skills.
• The ability to adopt a keyword analysis technique.

Job Type: Full-time

Ability to commute/relocate:

• Lahore Gulberg Colony: Reliably commute or planning to relocate before starting work (Required)

Education:

• Master's (Preferred)

Experience:

• relevant: 5 years (Preferred)

Language:

• English (Preferred)

Work Location: In person