Executive Secretary

Job Description – Executive Secretary

Position: Executive Secretary

Qualification: Graduate

Experience: Minimum 2 years of relevant experience

Location: Karachi

Position Overview

Our Client a well-reputed financial institution is seeking to hire an Executive Secretary to provide administrative and secretarial support to senior management. The ideal candidate should be self-motivated, growth-oriented, and passionate about learning and building a strong career.

Key Responsibilities

• Manage and maintain executive schedules, appointments, and travel arrangements.
• Handle incoming calls, emails, and correspondence; prioritize and route appropriately.
• Prepare and draft letters, memos, reports, and meeting minutes with accuracy.
• Organize meetings, conferences, and events; coordinate logistics and documentation.
• Maintain filing systems, both electronic and physical, ensuring easy retrieval.
• Assist in the preparation of presentations, reports, and confidential documents.
• Liaise with internal departments, clients, and external vendors on behalf of the executive.
• Track and follow up on pending tasks, deadlines, and commitments.
• Handle office coordination tasks such as stationery, supplies, and administrative support.
• Perform any other duties assigned by the executive to ensure efficient workflow.

Required Skills

• Strong verbal and written communication skills.
• Excellent organizational and time-management abilities.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Ability to handle sensitive and confidential information.
• Professional attitude, strong work ethic, and attention to detail.
• Ability to multitask and work under pressure.
• Strong interpersonal and coordination skills.

Send your Resumes to jobs@hcspak.com

Note: Only shortlisted candidates will be contacted

Job Type: Full-time

Work Location: In person