Executive Secretary

Provide high-level administrative support to executive management, including scheduling meetings, managing calendars, and coordinating travel arrangements.

• Prepare, review, and edit correspondence, reports, presentations, and other documents for accuracy and professionalism.
• Organize and maintain confidential files, records, and documentation, ensuring easy retrieval and compliance with company policies.
• Serve as a liaison between executives, internal departments, and external stakeholders to facilitate effective communication and workflow.
• Coordinate and arrange logistics for meetings, conferences, and company events, including venue booking, catering, and materials preparation.
• Monitor and prioritize incoming emails, phone calls, and requests, responding promptly or redirecting as appropriate.
• Handle sensitive information with discretion and maintain the highest level of confidentiality at all times.
• Contribute to the continuous improvement of office processes and administrative systems to enhance efficiency and productivity.

Job Requirements

• Bachelor’s degree in Business Administration, Management, or a related field.
• 3 to 5 years of proven experience in an executive secretary, executive assistant, or similar administrative role.
• Exceptional organizational and time-management skills with the ability to multitask and prioritize effectively.
• Strong written and verbal communication skills in both English and Arabic.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.
• Demonstrated ability to handle confidential information with integrity and discretion.
• Excellent interpersonal skills and a professional demeanor when interacting with executives, staff, and external partners.
• Strong attention to detail and a commitment to producing high-quality work.
• Ability to work independently and collaboratively in a fast-paced, office-based environment.
• Flexibility to adapt to changing priorities and handle unexpected challenges efficiently.

Job Type: Full-time

Pay: From E£10,000.00 per month

Application Question(s):

• Is it suitable for you to work in New Cairo?
• Can you start immediately?

Experience:

• Administration - Management : 3 years (Required)

License/Certification:

• Microsoft office skills (Required)