Executive Secretary

Job Responsibilities:

• Manage the Chairman’s calendar, including scheduling meetings and appointments.
• Prepare meeting agendas, minutes, and follow-up correspondence.
• Handle incoming and outgoing communications, including emails, calls, and correspondence.
• Serve as a liaison between the Chairman and internal/external stakeholders.
• Coordinate with other departments to ensure timely delivery of information and reports.
• Maintain strong relationships with key contacts, partners, and clients.
• Arrange and coordinate the Chairman’s travel plans, including flights and accommodations.
• Plan and organize events, meetings, and conferences as required.
• Assist in the preparation of presentations and materials for strategic initiatives.
• Conduct research and gather data to support decision-making processes.
• Provide input on workflow improvement and office management practices.
• Draft, proofread, and edit reports, presentations, and other documents.
• Organize and maintain an efficient filing system for records and documents.
• Manage sensitive and confidential information with utmost discretion.
• Address urgent or unexpected issues with flexibility and efficiency.
• Undertake special projects and assignments as delegated by the Chairman.

Qualifications & Skills:

• Bachelor’s degree in business administration or communications.
• Minimum of 3-5 years of experience in a similar executive-level support role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) specially in booking and managing calendar for chairman.
• Strong organizational skills with keen attention to detail and problem-solving abilities.

Job Types: Full-time, Permanent

Pay: AED2,500.00 - AED3,000.00 per month

Application Question(s):

• Kindly mention the nationality as per passport

Work Location: In person