Executive Secretary

Role Overview:
Gerry’s Group is seeking a highly organized, proactive, and dependable Executive Assistant to support the CEO. This role requires strong coordination skills, attention to detail, and the ability to manage multiple priorities in a fast-paced, service-driven environment. The ideal candidate will act as a key point of contact, ensuring seamless communication, efficient scheduling, and effective execution of day-to-day operations.

Key Responsibilities:

1. Executive Support & Calendar Management

• Manage and maintain the CEO’s calendar, ensuring efficient scheduling of meetings, appointments, and commitments.
• Prioritize and coordinate engagements in line with business and operational priorities.
• Prepare meeting agendas, briefs, and relevant documentation in advance.

2. Communication & Coordination

• Manage incoming correspondence, including emails and calls, and respond on behalf of the CEO when required.
• Draft professional emails, letters, reports, and internal communications.
• Coordinate with internal departments and external stakeholders to ensure timely information flow.

3. Meeting Management & Follow-Ups

• Arrange and coordinate meetings, including logistics, documentation, and minute-taking.
• Track action points and ensure timely follow-ups with concerned teams.
• Support in aligning cross-functional teams on key deliverables.

4. Travel & Administrative Logistics

• Plan and coordinate local and international travel, including visa processing, accommodation, and transportation.
• Prepare detailed travel itineraries and manage expense documentation.

5. Confidentiality & Documentation

• Handle sensitive and confidential information with a high level of discretion.
• Maintain organized records of important business documents, reports, and correspondence.

6. Stakeholder Management

• Act as a liaison between the CEO and internal departments, senior management, clients, and partners.
• Ensure professional representation of the CEO’s office in all interactions.

7. Operational & Special Projects Support

• Assist in execution of special assignments, projects, and business initiatives.
• Coordinate with various departments to ensure timely completion of tasks and projects.
• Provide administrative and operational support for ongoing business activities.

Requirements:

Education:

• Bachelor’s degree in Business Administration, Communications, or a related field.

Experience:

• 1-2 years of experience in executive support or administrative roles, preferably in a corporate or service-oriented organization.

Skill Set:

• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook).
• Ability to work under pressure and manage tight deadlines.
• Strong coordination and stakeholder management skills.
• High level of integrity, professionalism, and confidentiality.
• Problem-solving mindset with a proactive approach.

Job Type: Full-time

Work Location: In person