Executive Secretary

Responsibilities:

• Serve as the primary point of contact between the president and internal & external stakeholders, handling correspondence emails, and phone calls in a timely and a professional manner.
• Plan and coordinate meetings and appointments including preparing agendas, gathering necessary materials, and ensure all participants are informed and prepared.
• Take accurate and concise minutes of meetings and distribute them to attendees.
• Responsible of the travel arrangements for the executive team including itineraries, accommodations, and transportation.
• Prepare and review documents, reports, presentations, and spreadsheets using appropriate software tools as needed.
• Follow up on action items on behalf of the president to ensure timely execution of tasks.
• Prepare to host senior executive visitors.
• Provide administrative support to the president and executive team in all day-to-day requirements.
• Manage and maintain confidential and sensitive information with the utmost discretion.
• Organize and prioritize tasks to ensure efficient time management and workflow.
• Perform other related duties as assigned.

Qualifications & Skills:

• Bachelor's degree in business administration or equivalent.
• At least 4 years of experience in the same role.
• Proven experience in executive administrative assistance, with a strong background in managing calendars, scheduling meetings, and arranging travels.
• Excellent communication and interpersonal skills.
• Strong organizational and time management skills.
• Ability to work independently and as part of a team.
• Proficiency in MS office.
• Fluent in Arabic & English.