Executive Secretary

We are seeking a highly skilled and energetic Executive Secretary to provide crucial support. Your responsibilities will include coordinating and managing the executive's calendar, as well as carrying out a variety of administrative duties. This includes keeping track of the executive's schedule, assisting in scheduling appointments, board meetings, conferences, and more. Additionally, you will attend meetings, record minutes, screen phone calls, welcome visitors, and guide them to the right departments. You will also be responsible for answering phones, handling inquiries via phone or email, booking meeting spaces, setting up conference calls, taking notes during meetings, and managing administrative tasks such as filing and copying documents. Furthermore, you will be tasked with writing emails, memos, and letters. Managing database entries, client files, supplies, and financial documentation will also be part of your duties. Lastly, you will be in charge of organizing messages, arranging, and confirming travel arrangements, preparing and sending out correspondence, maintaining confidential records, performing basic bookkeeping, aiding with presentations and reports, and much more.

Job Type: Full-time

Work Location: In person