Executive Secretary and Administrative Assistant

Job Summary

We are seeking a highly organized and proactive Executive Secretary to support the CEO in day-to-day operations. This role requires exceptional time management, communication skills, and discretion. The ideal candidate will be responsible for managing the CEO’s calendar, coordinating meetings, handling confidential correspondence, and ensuring smooth administrative operations.

Key Responsibilities

• Calendar Management
• Maintain and update the CEO’s calendar, ensuring optimal scheduling of meetings, calls, and travel.
• Anticipate scheduling conflicts and proactively resolve them.
• Meeting Coordination
• Schedule internal and external meetings, prepare agendas, and ensure timely distribution of materials.
• Record minutes and follow up on action items as needed.
• Communication & Correspondence
• Handle incoming and outgoing communications on behalf of the CEO with professionalism and confidentiality.
• Draft emails, memos, and other documents as required.
• Administrative Support
• Organize and maintain files, records, and documentation.
• Assist with travel arrangements, expense reports, and logistics.
• Stakeholder Liaison
• Serve as a point of contact between the CEO and internal/external stakeholders.
• Ensure timely and courteous responses to inquiries.
• Support Strategic Initiatives
• Assist in preparing presentations, reports, and briefing materials for meetings and events.
• Help coordinate special projects and executive-level engagements.

Qualifications

• Bachelor’s degree in Business Administration or related field preferred
• Minimum 1 year of experience in executive-level administrative support or relevant
• Excellent written and verbal communication skills - Arabic and English
• Strong proficiency in Microsoft Office Suite and calendar tools
• High level of discretion, professionalism, and organizational skills
• Ability to multitask and work under pressure in a fast-paced environment

Job Type: Full-time

Pay: ﷼5,000.00 - ﷼6,000.00 per month

Expected Start Date: 19/10/2025