Executive Secretary - Construction | Saudi Arabia

Leverage your experience and join the dynamic team in an Executive Secretary to the Executive General Projects Manager role with a Data presenting Background for a holding group with diversified investments in Construction, and real estate, based in Makkah, Saudi Arabia.

The Executive Secretary is expected to be organized, precise, professional, cooperative, and well-presented, demonstrating discipline and respect in interactions with both the General Manager and others.

Key Responsibilities

• Prepare periodic and comprehensive reports that include data and performance indicators in a clear, simple, and visually appealing manner.
• Design professional executive summaries and presentations using PowerPoint to support top management decision-making.
• Create visual bulletins and summaries using graphics software and Power BI to showcase performance and achievements.
• Manage the General Manager’s agenda and schedule meetings, calls, and visits.
• Coordinate appointments among departments and ensure the attendance of concerned parties on time.
• Prepare meeting minutes, document decisions, and follow up on their implementation accurately.
• Maintain and archive documents electronically and systematically for easy access.
• Professionally use Microsoft Office (Word, Excel, PowerPoint, Outlook, Access).
• Be familiar with analysis and presentation tools such as Power BI, Visio, Canva, or Photoshop.
• Contribute to preparing presentations, monthly meetings, and interactive reports.

Knowledge, Skills, and Experience

• Bachelor’s degree in Business Administration, Public Relations, or a related field.
• Minimum of 5 years of experience as an Executive or Administrative Secretary.
• High proficiency in Microsoft Office, Visio, and Power BI tools.
• Strong ability to organize time and manage priorities accurately.
• Excellent communication skills in Arabic and English (reading, writing, and speaking).
• Professional appearance, polite personality, and complete confidentiality.
• Discipline, professional obedience to the manager, and seriousness in teamwork.