Executive Secretary cum Office Manager (For Career Overseas Consultants Limited)-Job ID: 1424528

Career Overseas Consultants Limited is looking for Executive Secretary cum Office Manager

Job Description / Responsibility

• Provide executive-level secretarial and administrative support to partners, lawyers, and senior management.
• Manage calendars, appointments, meetings, and correspondence effectively.
• Draft, prepare, and format legal documents, contracts, and official letters with accuracy and professionalism.
• Handle document management, including filing, scanning, and maintaining digital and physical legal records.
• Manage client communications, including emails, phone calls, and meeting coordination with utmost confidentiality.
• Organize and maintain office records, reports, and filing systems (physical and digital).
• Coordinate office operations and administrative activities to ensure efficiency across departments.
• Oversee IT-related tasks, including installation, configuration, and maintenance of computer systems, software, and hardware.
• Manage cloud-based storage systems (e.g., Microsoft 365, Google Workspace) for secure document and data management.
• Ensure data backup, cybersecurity, and confidentiality of all firm-related and client information.
• Liaise with IT vendors and service providers for system maintenance and technical support.
• Support management in preparing presentations, reports, and documentation for client meetings and internal use.

Educational Requirements

• Bachelor of Law (LLB)
• Master of Law (LLM)
• Additional training or certification in Office Administration, IT, or Business Management will be an advantage.

Experience Requirements

• At least 4 year(s)
• The applicants should have experience in the following business area(s):
• Law Firm

Additional Requirements

• Strong command of English (written and verbal); Arabic proficiency is an advantage.
• Excellent document drafting, formatting, and typing skills.
• Proficiency in MS Office (Word, Excel, PowerPoint) and cloud platforms (Microsoft 365, Google Workspace, or similar).
• Basic understanding of networking, data security, and backup systems.
• Exceptional organizational, time management, and multitasking abilities.
• High level of confidentiality, professionalism, and attention to detail when handling legal matters.
• Ability to work independently and manage multiple priorities efficiently.

Job Location

Saudi Arabia