Executive Secretary E10 - Center for Forensic Psychiatry

Job Description

The MDHHS mission is to provide opportunities, services, and programs that promote a healthy, safe, and stable environment for residents to be self-sufficient. We are committed to ensuring a diverse workforce and a work environment whereby all employees are treated with dignity, respect and fairness. For more information, please visit our MDHHS Diversity, Equity, and Inclusion Plan. (Download PDF reader)

This position functions at the experienced level, performing a full range of executive secretarial and related duties using considerable independent judgment in making decisions. This position provides executive support for the Division Director of Evaluation & Forensic Services, serves as liaison between the director and others, and performs a variety of administrative and executive support tasks that are highly confidential and sensitive. This position has responsibility in areas such as correspondence and communications; information management; and coordinating service management activities. This position requires strong communication and interpersonal skills, strong organizational and decision-making abilities, the ability to maintain a high degree of confidentiality, and the ability to multi-task under time pressure and competing demands while maintaining a positive and a professional manner of relating to others.

Click here to view the Position Description (Download PDF reader)
Click here to view the Job Specification (Download PDF reader)

To be considered for this position you must:

• Apply for this position online via NEOGOV; click on "Apply" in the job posting for instructions on submitting your electronic application. Hard copy applications are not accepted.
• Relevant experience and/or education referred to in the supplemental questions must be documented in the resume, transcript and/or application to allow for accurate screening.
• Meet the Selective Position Requirement (SPR) OR SubClass Code (if applicable).
• Attach a resume identifying specific experience and dates of employment. Dates of employment should include month and year and hours per week.
• Attach a cover letter.
• If applicable, attach a copy of an official transcript(s). We accept scanned copies of official transcripts. We do not accept web-based, internet, or copies of unofficial transcripts. Official transcripts provide the name of the institution, confirmation that a degree was awarded and on what date, and the registrar's signature.

Failure to complete any of the above items may result in your application not being considered. See instructions for attaching files here: Instructions (Download PDF reader)

Required Education and Experience

Education
Educational level typically acquired through completion of high school.

Experience
Five years of administrative support experience where use of a personal computer to prepare correspondence, reports, charts, etc., or to enter/retrieve/update information is an essential part of the work, including two years equivalent to advanced (8) level administrative support work, Secretary E8, or Legal Secretary E8; or, one year equivalent to a Secretary 9, Legal Secretary 9, or Senior Executive Management Assistant 9.

Additional Requirements and Information

Certain positions may require a criminal history background check.

This position is located at the Center for Forensic Psychiatry: 8303 Platt Road, Saline, MI 48176.

Your application for any position does not guarantee you will be contacted by the Department/Agency for further consideration. Only those applicants interviewed will be notified of the results.

The use of artificial intelligence (AI) software of any kind is prohibited in all areas of the selection process; including, but not limited to, responses to application questions, and responses to interview questions or exercises.

As a Condition of Employment: this position requires successful completion of a background investigation and a criminal records check. If you previously held status in this classification and departed within the last three (3) years, please contact Human Resources regarding your interest in a potential reinstatement. Reinstatement is not guaranteed or required.

The Department of Health & Human Services reserves the right to close this posting prior to its original end date once a sufficient number of applications have been received.

For questions about this specific position, please email MDHHSVacancies@michigan.gov. Please reference this job posting number in subject line.

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Accommodations
If you require a reasonable accommodation to participate in the application or selection processes, please contact the ADA coordinator (Download PDF reader) for the agency that posted this position vacancy.