Executive Secretary - President's Office

Job Title: Executive Secretary - President's Office

Department: Office of the President

Institution: American University in the Emirates (AUE)

Job Purpose

The Executive Secretary provides high-level administrative and operational support to the Office of the President/Vice President. The role is responsible for ensuring the efficient functioning of executive operations, supporting decision-making processes, and facilitating effective communication and coordination with internal and external stakeholders.

Qualifications & Education

• Bachelor's or Master's degree in Business Administration or a related field.

Experience

• Minimum of 4 to 7 years of administrative experience supporting senior or executive-level management, preferably within a higher education or similarly structured professional environment.

Skills / Knowledge / Competencies

• Excellent organizational and multitasking abilities.
• Bilingual proficiency in Arabic and English is mandatory.
• High level of professionalism, discretion, and confidentiality.
• Strong decision-making skills with the ability to work independently.
• Knowledge of academic and administrative procedures, student policies, and university protocols.
• Strong interpersonal and communication skills when dealing with diverse stakeholders.
• Ability to manage and coordinate executive office operations efficiently.
• Strong problem-solving skills with attention to detail and accuracy.

Key Responsibilities

• Screen, review, and prioritize incoming correspondence, ensuring the President/Vice President is informed of critical matters.
• Coordinate and organize official visits, including dignitaries and VIP guests, in collaboration with the Protocol Director.
• Support the execution of directives, projects, and strategic initiatives, ensuring timely follow-up and completion.
• Draft, review, and edit official correspondence, reports, and speeches, particularly in Arabic.
• Verify the accuracy and quality of sensitive Arabic documents prepared by other departments.
• Manage and maintain the President's/Vice President's calendar, including meetings and appointments.
• Organize meetings and ensure all participants are informed of schedules, agendas, and logistics.
• Serve as a professional point of contact for internal and external stakeholders.
• Handle multiple tasks and priorities simultaneously while meeting deadlines.
• Maintain strict confidentiality of sensitive information and documents.
• Represent the President's Office in communications with external entities, partners, and officials.
• Ensure high standards of accuracy, efficiency, and professionalism in all deliverables.