Executive Secretary – Recruitment

Position: Executive Secretary – Recruitment

Industry: Recruitment / HR Services
Location: Clifton, Karachi, Pakistan
Employment Type: Full-time

Company Overview

Emirates Talent Solution is a leading recruitment and HR consultancy firm in Karachi, delivering high-quality talent acquisition and workforce management services across multiple industries. We are seeking a proactive and detail-oriented Executive Secretary – Recruitment to provide administrative, operational, and coordination support to senior management and the recruitment department.

The ideal candidate will have 3-5 years of experience in executive assistance or recruitment coordination, along with exceptional communication, organizational, and time-management skills.

Key Responsibilities

• Provide comprehensive secretarial and administrative support to the CEO and senior recruitment team.
• Schedule and coordinate meetings, interviews, travel arrangements, and client appointments.
• Manage internal and external communication, including emails, calls, and professional correspondence.
• Maintain, organize, and safeguard confidential documents, reports, and recruitment records.
• Assist in preparing proposals, presentations, and client-related recruitment reports.
• Support recruitment activities by coordinating interviews, updating candidate data, and tracking hiring progress.
• Handle office administration tasks to ensure smooth and efficient daily operations.
• Communicate with clients and candidates to ensure timely updates, follow-ups, and professional service delivery.
• Perform any additional administrative tasks assigned by senior management.

Requirements

• Bachelor’s degree in Business Administration, Human Resources, or a related field.
• 3-5 years of experience as an Executive Secretary, Recruitment Coordinator, or Administrative Assistant.
• Strong organizational and multitasking skills with attention to accuracy and detail.
• Excellent written and verbal communication skills in English.
• Proficiency in MS Office (Word, Excel, PowerPoint); familiarity with recruitment systems or ATS is a plus.
• Professional attitude with the ability to handle confidential information discretely.
• Ability to work under pressure, prioritize tasks, and meet deadlines effectively.

Job Type: Full-time

Pay: Rs80,000.00 - Rs100,000.00 per month

Ability to commute/relocate:

• Karachi: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• What is your current salary?
• What is your expected salary?

Experience:

• Recruitment Agency: 5 years (Required)

Language:

• English (Required)

Work Location: In person