Executive Secretary - Signage & Oudoor Media

Position Title: Executive Assistant / Secretary – Signage & Outdoor Media
Industry: Signage & Outdoor Media
Location: Sharjah, UAE
Employment Type: Full-Time

Job Overview

Emirates Talent Solution is hiring a professional and detail-oriented Executive Assistant / Secretary for a well-established signage and outdoor media company in Sharjah. This role requires someone who can efficiently handle executive-level administration, communication flow, scheduling, and overall office coordination within a dynamic business environment.

Key ResponsibilitiesExecutive & Administrative Support

• Coordinate executive calendars, meetings, and daily schedules.
• Prepare, edit, and format presentations, reports, and official documents.
• Maintain structured and confidential filing systems for senior management records.

Communication & Coordination

• Serve as the primary point of contact between management and internal/external stakeholders.
• Arrange travel plans including visa processing, flight reservations, and hotel bookings.
• Facilitate smooth communication across departments and teams.

Meeting & Event Management

• Plan and organize meetings, exhibitions, and corporate events.
• Develop meeting agendas, take minutes, and track action items.
• Handle logistics and preparation of materials for events and meetings.

Confidentiality & Professional Ethics

• Manage sensitive information with strict confidentiality and professionalism.
• Ensure secure handling and storage of important documentation.

Office & HR Assistance

• Oversee routine office administration and procurement of supplies.
• Support HR functions such as onboarding paperwork and employee coordination.

Requirements

• Bachelor’s degree in Business Administration, Secretarial Studies, or a related field.
• 5–7 years of experience in executive or senior administrative support roles, preferably within signage or media sectors.
• Advanced knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong command of English; Arabic language skills are an advantage.
• Excellent organizational, multitasking, and time-management abilities.
• High level of discretion, accuracy, and attention to detail.
• Previous exposure to the signage or outdoor advertising industry will be considered a plus.

Job Type: Full-time

Pay: AED4,000.00 - AED7,000.00 per month

Ability to commute/relocate:

• Sharjah: Reliably commute or planning to relocate before starting work (Required)

Experience:

• signage & outdoor media: 5 years (Required)

Language:

• English (Required)
• Urdu (Preferred)