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Executive Secretary - Student Services
- Delegate assignments, train and supervise Student Services clerical staff
- Provide secretarial support to the director and coordinator
- Serve as the ISD622 Coordinator for Ramsey County Local Collaborative Time Study
- Organize confidential staff evaluations, performance reviews and Teacher Observation Reports
- Support Early Admission to Kindergarten program
- Assist in the preparation of data for School Board meetings
- Assist with annual staffing process
- Create, modify and maintain spreadsheets for use in staffing, projections, programs and survey results
- Monitor and maintain sick leave and vacation time records for staff; process payroll action forms
- Back-up for accountant when absent, including approving timesheets, authorizing account codes, Payroll Action Forms, etc.
- Prepare and maintain Homebound procedures and roster
- Secure Homebound teachers when necessary
- Order and distribute updated Special Education Parental Rights and due process file folders
- Evaluate, authorize and forward to the 916 EARS office requests for audiological and vison services
- Reserve facilities for departmental staff, coordinate conference registrations and travel
- Schedule interviews for director and supervisors
- Maintain confidential student staff files
- Handle concerns, inquiries and requests related to student services from staff, parents and other customers
- Process license waivers, expedites and variances for required teaching staff
- Oversee vetting process for outside agencies and student teachers or interns
- Other duties as assigned
- Bachelor's Degree or minimum of two years secretarial experience
- Post-secondary secretarial training
- Proficient computer skills, including Word and Excel programs
- Experience in the supervision of clerical staff
- Ability to organize, prioritize and schedule work with minimal supervision
- Ability to maintain confidentiality
- Excellent verbal and written communication skills
- Ability to meet deadlines and multi-task with frequent interruptions
- Accountability — Accept personal and shared accountability for the results of our work with learners
- Integrity — Demonstrate the core values of openness, honesty and integrity in every interaction
-
Excellence — Seek excellence and attain high levels of
achievement in every endeavor -
Achievement — Focus on the results of action (learning) and
not the action itself (teaching) -
Courage — Do what needs to be done because it is the
right thing to do - Teamwork — Willing to collaborate
- Respect — Respect every individual and provide high levels of service for internal and external customers
JobID: 18774
Position Type:
Non Unit Professional
Non Unit Professional
Date Posted:
3/30/2026
3/30/2026
Location:
District Education Center
District Education Center
Date Available:
04/15/26
04/15/26
Position: Executive Secretary - Student Services
Work Schedule: 12 months, 260/261 Contract Days
Start Date: As soon as possible
Salary: Starting at $67,000, based on experience and education
Benefits: Health, Vision, Life, Disability, Legal and Dental Insurance; Vacation and Sick Time Off per the Non-Unit Contract.
Summary:
Provide support for the Director in achieving the department goals and meeting the needs of the public.
Essential Duties & Responsibilities:
Required Qualifications:
Work Environment:
ISD 622 is a community collaborative dedicated to educating and empowering all learners to excel in our changing world. In our learning environment, the individual will primarily work indoors.
ISD 622 Universal Competencies:
The duties of this position may change from time to time. ISD 622 reserves the right to add or delete duties and responsibilities at their discretion. The job description is intended to describe the general level of work being performed. It is not intended to be all-inclusive.
Independent School District No, 622, North St. Paul-Maplewood-Oakdale, does not discriminated on the basis of sex and prohibits sex discrimination in any education program or activity.
ISD 622 is an equal opportunity employer and supports an inclusive workplace environment.
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