Executive Secretary to CEO(PREFERABLY ARABIC SPEAKING)

Full job description

Executive Assistant

About the Role

We are seeking a highly organized, detail-oriented, and proactive Executive Secretary to support CEO of his multi-sector business.

Key Responsibilities

1. Executive Support & Administration

• Manage the CEO’s daily schedule, appointments, travel arrangements, meetings, and communications.
• Prepare, draft, and review emails, letters, presentations, and official correspondence.
• Maintain a high level of confidentiality in all matters.
• Coordinate with internal teams and external stakeholders to ensure seamless operations.
• Handle personal and professional tasks to help streamline the CEO’s day-to-day activities.

2. Documentation & Data Management

• Maintain accurate files, databases, and tracking systems for all business.
• Prepare reminders, alerts, and follow-up lists for ongoing tasks, deadlines, renewals, and financial commitments.
• Ensure all important documents, agreements, and contracts are properly stored and easily retrievable.

4. Communication & Coordination

• Act as the primary point of contact for the CEO, ensuring effective communication between departments and external partners.
• Coordinate internal meetings, prepare agendas, take minutes, and track action items to completion.

5. Travel, Logistics & Event Management

• Manage end-to-end travel planning (tickets, visas, accommodations, itineraries).
• Organize business meetings, conferences, and special events as required.
• Handle logistics for both local and international engagements.

6. Professional & Personal Organization

• Assist in managing the CEO’s personal commitments, schedules, and requirements.
• Ensure flawless coordination between personal, family-related, and business tasks when needed.

Required Skills & Qualifications

• Experience: 5–10 years in Executive Assistant/Executive Secretary roles supporting C-level executives.
• Education: Bachelor’s degree preferred; certifications in administration or office management are an advantage.
• Technical Skills:
• Strong proficiency in MS Office (Excel, PowerPoint, Word), documentation tools, and digital organization systems.
• Ability to prepare investment spreadsheets, performance summaries, and basic analytical reports.
• Personal Skills:
• Excellent communication (written/verbal) and interpersonal skills.
• High degree of professionalism, confidentiality, and integrity.
• Strong organizational skills with the ability to multitask and prioritize effectively.
• Attention to detail and proactive problem-solving ability.

Job Type: Full-time

Pay: AED3,000.00 - AED5,000.00 per month