Executive Secretary with strong Data Analysis & Reporting skills

This is not a typical secretarial role !

We are looking for a proactive and detail-oriented Female Secretary to support our General Manager. you will play a key part in data management, analysis, and reporting, turning complex departmental data (Operations, Finance, Sales, HR, Engineering etc ) into clear summary reports and dashboards that support executive decisions.

Key Responsibilities

• Collect, consolidate, and analyze data from multiple departments.
• Prepare summary reports, dashboards, and presentations for management review.
• Ensure accuracy and consistency of departmental data submissions.
• Assist in data-driven decision-making by highlighting key trends and variances.
• Maintain a structured filing and data management system
• Provide full secretarial and administrative support to the GM, including managing schedules, meetings, and correspondence.

Qualifications & Skills

• Bachelor’s degree in Business Administration, Data Management, or related field.
• Proven experience as Executive Secretary, Personal Assistant, Data Analyst Assistant, or similar role.
• Strong proficiency in MS Excel (pivot tables, charts, formulas), PowerPoint, and MS Office Suite.
• Experience in data management, analysis, and reporting across multiple departments.
• Hands-on experience in Looker Studio / Google Data Studio and Canva will be an advantage.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to handle sensitive information with confidentiality.
• Proactive, detail-oriented, and able to work independently under pressure.

If you are detail-oriented, tech-savvy, and thrive in a fast-paced executive support role, we’d like to meet you!

Job Type: Full-time

Pay: AED3,500.00 - AED6,000.00 per month

Application Question(s):

• How many years of experience do you have in data analysis and data management?
• What is your level of proficiency in MS Excel (Basic / Intermediate / Advanced)?
• Do you have experience using Looker Studio / Google Data Studio? (Yes/No – If yes, how long?)
• Do you have experience using Canva for reports or presentations? (Yes/No)
• Have you prepared summary reports or dashboards for senior management before? (Yes/No)
• Are you comfortable consolidating data from multiple departments (Finance, Sales, HR, Operations, Engineering)? (Yes/No)
• What is your notice period / availability to join?

Experience:

• data analysis : 3 years (Required)
• data management: 3 years (Required)