Executive Staff Assistant

We are hiring an Executive Staff Assistant for a top fashion company in NYC!

• Pay $28.85-$43.27/hr
  
  
  

Responsibilities:


CALENDAR MANAGEMENT:

• Maintain Design Executives’ schedules
• Arrange meeting requests with internal and external customers, ensuring that no meetings are double booked.
• Manage scheduling and coordination of milestone meetings, team meetings, and individual meetings for Executives with a clear sense of urgency and accuracy. Take ownership for ensuring prioritization is clear and executed against.
  
  
  

TRAVEL & EXPENSES:

• Reconcile and approve invoices and all expenses in a timely manner meeting expense deadlines
• Book and coordinate all travel for Design Executives.
• Take ownership for ensuring travel & expense challenges are addressed and acted on in a timely manner.
  
  
  

COMMUNICATION & DOCUMENTATION

• Prepare requested presentations and other forms of communication to internal and external Business Partners
• Update confidential reports/materials as directed & Create/prepare materials for key milestone meetings
• Handle proprietary and non-routine information with confidentiality
• Understand and execute against priorities, where not clear seek to understand
  
  
  

PRIORITIZATION & TIME MANAGEMENT

• Ability to work in a fast-paced and deadline-oriented environment
• Able to prioritize tasks/requests in order to meet deadlines with critical attention to detail.
• Proactively communicate with team to ensure they are statused against their requests and aware of conflicting priorities
  
  
  

General Design Responsibilities

• Answer and screen all incoming media related calls and emails, and handle appropriately
• Timesheet approval for hourly Design associates
• Manage PTO calendar for Design Executives
• Order office supplies for design department
• Maintain updated department contact list
• Eform submittal and approval
  
  
  

Required Qualifications:

• Associate’s degree or commensurate experience required
• 2+ years previous, relevant experience
• High degree of proficiency MS Office Suite, Outlook & Internet applications
• Strong analytical, prioritizing, organizational, interpersonal, and problem-solving skills
• Strong verbal and written communication skills
• Strong prioritizing, interpersonal, problem-solving, & planning skills
• Demonstrated collaborative skills and ability to work well within a team
• Ability to work in a fast-paced and deadline-oriented environment
• Self-motivated with critical attention to detail, deadlines and reporting.
  
  
  

If you meet the required qualifications and are interested in this role, please apply today.

The Solomon Page Distinction

Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.

About Solomon Page

Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.

Opportunity Awaits.