FIND_THE_RIGHTJOB.
Executive Support Manager
JOB_REQUIREMENTS
Hires in
Not specified
Employment Type
Not specified
Company Location
Not specified
Salary
Not specified
PURPOSE & OVERALL JOB SUMMARY:
KEY RESPONSIBILITIES:
CALENDAR & MD PRIORITIES MANAGEMENT
- Full ownership of the MD’s calendar across local, regional and Global engagements
- Anticipate and manage priorities, schedule changes, and meeting preparations with efficiency and discretion
- Develop, Manage and Execute MD focused initiatives aligned with the Emerging Markets Calendar priorities
- Facilitate MD offsites, meetings and travel, with duties including advance agenda prep, arranging complex travel logistics and relevant travel information and communication of expectations to respective stakeholders
- Optimize time management of MD with complex time zones
TRAVEL & LOGISTICS (T&E)
- Plan and manage complex, multi-destination travel arrangements (flights, hotels, visas, transportation)
- Coordinate itineraries and logistics for internal visitors and ensure seamless execution
- Track travel budgets, negotiate with vendors, and ensure cost-effectiveness
- Comprehensive understanding of Travel Policy and Expenses
- Promote sustainable and responsible travel practices across all Emerging Markets
- Strong partnership with Global Travel Management and Risk teams as well as dedicated Travel Agency
ADMINISTRATIVE & CONFIDENTIAL SUPPORT
- Handle sensitive and confidential information with the utmost discretion and professionalism
- Draft, edit, and review correspondence, presentations, and internal/external communications on behalf of MD
- Maintain and update MDs databases, reports, and documentation with accuracy
- Provide PA support to MD ensuring seamless coordination between professional and personal commitments
STAKEHOLDER & OFFICE COORDINATION
- Serve as the central liaison between the MD and all functional, market and Global leaders
- Coordinate external meetings and follow-ups with key partners and stakeholders
- Support alignment across leadership teams, ensuring calendar and meeting schedules reflect strategic business priorities and anticipated needs
- Lead and manage cross-functional projects and initiatives on behalf of the Executive Office, supporting planning, execution, and delivery across Emerging Markets
- Facilitate efficient decision-making, driving organizational alignment, and overseeing projects and initiatives.
- Collaborate closely with department heads and the EM Executive Assistant community to ensure efficiency, consistency, and alignment across all projects, market visits and meeting arrangements
- Strong interpersonal and communication skills, fostering collaboration and alignment across diverse teams
- Skilled at influencing and engaging stakeholders across multiple functions and regions, both internal and external
VIP VISITS & EVENT MANAGEMENT
- Coordinate high-level visits and internal events, managing agendas, logistics, and participant experience
- Liaise with venues, suppliers, and partners to ensure smooth execution of events.
- Work closely with NTP, legal and events management team for compliance delivery on all events
- Project lead and manage end to end operations for MD offsites and conferences
EXPENSE MANAGEMENT
- Manage Concur claims and related expense processes with accuracy and timeliness
- Comprehensive understanding and execution of T&E Policy
ANTICIPATION & AGILITY
- Anticipate needs, flag issues early, and bring solutions before problems arise
- Maintain composure and professionalism under pressure, acting as a stabilizing and reliable partner
MANAGERIAL RESPONSIBILITIES
- Support performance evaluation processes by coordinating SLT feedback and development planning for Executive Assistant Hub team (e.g., 90-day plans, MYBEST PS)
- Provide guidance and mentorship to EA team, fostering collaboration, growth and creating path of succession
- Coordinate and manage the Emerging Markets Executive Assistant community to promote best practices, knowledge sharing, effective communication and process improvements
- Facilitate clear and consistent communication within the EA Community across all markets
KEY RELATIONSHIPS:
- Managing Director Emerging Markets
- Emerging Markets Senior Leadership HUB Team (HR, BD, Finance, Comms, Brand, Supply Chain, Retail)
- Emerging Markets General Managers
- Emerging Markets Executive Assistants Community
- Global Board assistants and other Global BU EAs
- External client stakeholders
- Vendor managements and relations
PROFILE, SKILLS AND ABILITIES:
- Proven experience supporting C-level or senior executives in a multinational, fast paced and dynamic environment
- Strong leadership and project management skills
- Exceptional organizational ability and attention to detail, with the capacity to manage multiple complex priorities simultaneously
- Excellent interpersonal, communication, and facilitation skills, with a collaborative and culturally aware mindset
- Proven ability to build trust and alignment across diverse teams and regions
- High degree of discretion, professionalism, and integrity in handling confidential information
- Strong problem-solving and decision-making abilities, demonstrating a proactive “can-do” attitude.
- Skilled in stakeholder coordination, networking, and relationship management
- Proven ability to streamline administrative processes and drive operational efficiency
- Technically proficient in Microsoft Office Suite (Outlook, Excel, PowerPoint, MS Teams), Concur, and SuccessFactors.
- Emotionally intelligent and a strong team spirit
- Previous experience working across complex time zones or within the travel industry is a plus
- Fluent in English; additional languages are an advantage.
QUALIFICATIONS:
- 5 years+ experience supporting C-level or senior leadership
- Bachelor’s degree minimum
- Experience working in Emerging Markets Countries is a plus.
AT ADIDAS WE HAVE A WINNING CULTURE. BUT TO WIN, PHYSICAL POWER IS NOT ENOUGH. JUST LIKE ATHLETES OUR EMPLOYEES NEED MENTAL STRENGTH IN THEIR GAME. WE FOSTER THE ATHLETE’S MINDSET THROUGH A SET OF BEHAVIORS THAT WE WANT TO ENABLE AND DEVELOP IN OUR PEOPLE AND THAT ARE AT THE CORE OF OUR UNIQUE COMPANY CULTURE: THIS IS HOW WE WIN WHILE PLAYING FAIR.
COURAGE: Speak up when you see an opportunity; step up when you see a need..
OWNERSHIP: Pick up the ball. Be proactive, take responsibility and follow-through.
INNOVATION: Elevate to win. Be curious, test and learn new and better ways of doing things.
TEAMPLAY: Win together. Work collaboratively and cultivate a shared mindset.
INTEGRITY: Play by the rules. Hold yourself and others accountable to our company’s standards.
RESPECT: Value all players. Display empathy, be inclusive and show dignity to all.
AT ADIDAS, WE STRONGLY BELIEVE THAT EMBEDDING DIVERSITY, EQUITY, AND INCLUSION (DEI) INTO OUR CULTURE AND TALENT PROCESSES GIVES OUR EMPLOYEES A SENSE OF BELONGING AND OUR BRAND A REAL COMPETITIVE ADVANTAGE.
– CULTURE STARTS WITH PEOPLE, IT STARTS WITH YOU –
BY RECRUITING TALENT AND DEVELOPING OUR PEOPLE TO REFLECT THE RICH DIVERSITY OF OUR CONSUMERS AND COMMUNITIES, WE FOSTER A CULTURE OF INCLUSION THAT ENGAGES OUR EMPLOYEES AND AUTHENTICALLY CONNECTS OUR BRAND WITH OUR CONSUMERS.
Similar jobs
Business Development Executive / Manager – Interior Design & Fit-Out
Maison de Nova
Dubai, United Arab Emirates
5 days ago
Administrator (with FMCG Background)
Healthagon Rehabilitation Center
Dubai, United Arab Emirates
5 days ago
Administrative Assistant
Casa Royal properties llc
Dubai, United Arab Emirates
5 days ago
Administrative Assistant
BAO Packaging
Dubai, United Arab Emirates
5 days ago
Admin Assistant - Legal
Affordable Plus
Dubai, United Arab Emirates
5 days ago
Admin & HR Executive (Female) Real Estate Experienced
South Xclusive Properties
Dubai, United Arab Emirates
5 days ago
ASSET & INVENTROY EXECUTIVES ( Male)
ACCOUNTS MIDDLEEAST
Dubai, United Arab Emirates
5 days ago
© 2025 Qureos. All rights reserved.