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Executive Team Assistant
JOB_REQUIREMENTS
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Employment Type
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Company Location
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Salary
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Key Responsibilities
Executive Support:
Executive Support:
- Manage and optimize the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements.
- Act as a gatekeeper, managing incoming communication and prioritizing requests.
- Prepare and organize materials for meetings, presentations, and reports.
- Draft, proofread, and send out correspondence on behalf of the CEO.
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Handle confidential information with discretion and professionalism.
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Coordinate logistics for internal and external meetings, including conference calls, video conferences, and in-person
- Prepare agendas, take notes during meetings, and track follow-up action items.
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Organize company events, off-sites, and team-building activities as requested by the CEO.
- Arrange detailed travel itineraries, including flights, accommodations, and transportation.
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Ensure all travel logistics align with the CEO’s schedule and preferences.
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Assist with the management of special projects, including research, data gathering, and preparing reports or
- Collaborate with cross-functional teams to ensure alignment and progress on initiatives.
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Maintain and update project tracking systems and timelines.
- Serve as a primary point of contact between the CEO and internal/external stakeholders.
- Build and maintain relationships with clients, investors, partners, and other key contacts.
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Ensure the CEO’s priorities and communications align with organizational goals.
- Maintain the CEO’s files, records, and documents in an organized manner.
- Manage expenses, reimbursements, and invoices related to the CEO’s activities.
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Perform ad-hoc administrative tasks as needed to support the CEO.
- Fresh graduate or 0–1 year of experience in administrative or office support roles
- Bachelor’s degree in business administration or a related field
- Fluent in English (written and spoken)
- Strong interest in administrative and executive support work
- Demonstrates strong business acumen and professional judgment
- Mature, reliable, and able to handle confidential information with discretion
- Strong multitasking and organizational skills with attention to detail
- Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
- AI-oriented with the ability to utilize digital tools and productivity software efficiently
- Professional attitude with strong communication and interpersonal skills
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