Executive/Administrative Assistant

Overview
Pay is negotiable. We are seeking a dynamic and highly organized Executive/Administrative Assistant to join our team. This vital role provides comprehensive support to senior executives and ensures the smooth operation of daily office functions. The ideal candidate will be proactive, detail-oriented, and possess exceptional communication skills, ready to handle a wide range of administrative tasks with enthusiasm and professionalism. Join us and contribute to a vibrant work environment where your organizational talents will make a meaningful impact!

Duties

• Manage complex calendars, schedule appointments, and coordinate meetings
• Prepare, proofread, and transcribe documents, reports, and correspondence with accuracy and attention to detail.
• Organize and facilitate event planning for meetings, conferences, and company functions from start to finish.
• Handle multi-line phone systems with professionalism, demonstrating excellent phone etiquette while directing calls efficiently.
• Perform data entry, filing, and record-keeping tasks to maintain organized digital and physical files.
• Support bookkeeping activities, including invoicing, expense tracking, and basic bookkeeping duties.
• Assist with project coordination by tracking deadlines, preparing materials, and communicating with team members to ensure timely completion of tasks.
• Provide exceptional executive administrative support by managing travel arrangements, preparing agendas, and handling confidential information discreetly.
• Oversee office management responsibilities such as supply inventory, front desk duties, and maintaining a welcoming environment for visitors.

Requirements

• Proven experience in administrative roles or as a personal assistant with strong organizational skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, and data entry tools.
• Familiarity with office management software such as DocuSign for electronic signatures and multi-line phone systems.
• Excellent typing speed combined with proofreading skills to ensure error-free documents.
• Experience in event planning, project coordination, bookkeeping (QuickBooks), and office management is highly desirable.
• Strong communication skills with professional phone etiquette and customer service orientation.
• Ability to multitask effectively in a fast-paced environment while maintaining attention to detail.
• Knowledge of clerical procedures including filing systems, transcription services, and data entry processes. Join our team as an Executive/Administrative Assistant if you’re eager to bring energy into your workday while supporting our leadership with precision and enthusiasm! Your organizational expertise will help drive our success forward in a vibrant professional setting where your contributions truly matter!

Pay: $18.00 - $22.00 per hour

Ability to Commute:

• Anaheim, CA 92806 (Preferred)

Work Location: In person