Executive/Personal Assistant

Our client is looking to fill the role of Executive Personal Assistant. The Executive/Personal Assistant works to conserve Executive Producer/President’s time by maintaining calendars, managing communications, arranging for activities and services and assisting with projects as assigned. This individual must be capable of working closely with the Executive Producer/President, Executive Assistant and handling information with great discretion and confidentiality.

• Pay: $52 -$45 per hour for temp to perm candidates
• 25 people in office
• Hybrid schedule – Mon/Fri remote but must be flex. Tues-Thurs on site
• Hours are 9-6pm
• 2 round iv process – both interviews are On Site!
• ASAP start.
  
  
  

Responsibilities:

• Provide comprehensive administrative support, maintaining awareness of the Executive
• Producer/President’s daily activities, priorities, and ongoing projects:
• Manage and coordinate the Executive Producer/President’s calendar, including scheduling, confirming appointments, and preparing detailed itineraries and meeting logistics.
• Arrange and oversee travel, dining, and accommodation reservations to ensure seamless execution.
• Establish and maintain organized, efficient, and confidential filing systems.
• Conduct research and prepare reports, briefing materials, and summaries as needed.
• Proactively anticipate needs, identify potential issues, and implement solutions with minimal direction.
• Exercise sound judgment and discretion when handling sensitive information, knowing when to escalate matters appropriately.
• Draft polished correspondence and represent the executive professionally in interactions with high-level stakeholders.
• Manage multiple priorities and workstreams, ensuring tasks and projects remain organized and on track.
• Support executive assistant with development efforts for Retro Report, including coordinating with consultants and maintaining prospect pipelines across individual, institutional, and corporate donors.
• Collaborate on logistics for special events, board meetings, and related engagements.
• Take initiative on additional projects and responsibilities as assigned.
  
  
  

Required Qualifications:

• Bachelor’s degree preferred.
• Minimum 10 years administrative experience preferred.
• Demonstrated computer skills.
• Detail-oriented. Must have the ability to manage multiple projects and tasks simultaneously.
• Excellent interpersonal and communication skills.
  
  
  

If you meet the required qualifications and are interested in this role, please apply today.

The Solomon Page Distinction

Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.

About Solomon Page

Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.

Opportunity Awaits.