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Executve Director of Contracts and Procurement

Indianapolis, United States

Work for Indiana

Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.

About the Bureau of Motor Vehicles (BMV):

The Indiana Bureau of Motor Vehicles has been named one of Indiana’s 2023 Top Workplaces by its employees.

Our mission is to serve all Hoosiers by providing best-in-class driver and vehicle services in a timely and accurate manner while ensuring security and transparency. The BMV team works throughout the state of Indiana and is dedicated to fostering an environment where we:

Invest in our employees
Engage our customers
Provide sustainable systems
Embrace product innovation

Role Overview:

This is an executive leadership role. The incumbent must be professional and exhibit strong leadership skills.

The Executive Director of Contracts and Procurement directs and oversees the Procurement Division ensuring that they are compliant with all Department of Administration and State Procurement policies. You will be responsible for managing approximately 500 contracts for the Bureau of Motor Vehicles (BMV) and Bureau of Motor Vehicles Commission (BMVC). YOu will report directly to the Chief Financial Officer.

Salary:

The salary for this position traditionally starts at $93,002 annually but may be commensureate with education and experience.

Use our Compensation Calculator to view the total compensation package.

A Day in the Life:

The essential functions of this role are as follows:

Directs and manages Procurement Division for BMV and BMVC.
Ensures all purchasing, claims processing, and Requests For Proposals (RFPs) are consistent and comply with Federal, state, and BMV/C requirements.
Evaluates and develops recommendations on cost containment and program improvement proposals.
Executes and oversees program implementation.
Measures and evaluates the results of implemented programs.
Oversees design and implementation of management reports to track and evaluate outcomes, ensure accountability, and monitor compliance and policy implications.
Creates, administrates, amends, and manages all contracts for the BMV/C according to the State of Indiana guidelines.
Performs vendor compliance and comprehensive contract management.
Monitors agency contracts to ensure proper and timely performance and compliance with contract terms and conditions.
Performs research and analysis required to answer inquiries from internal or external customers.
Maintains contractual records, contract databases, and documentation such as receipt and control of all RFP’s, contract correspondence, customer contact information sheets, contractual changes, status reports.
Consults with BMV Legal Division throughout contract preparation and negotiation process.

The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time.

This position is exempt from overtime compensation for additional work hours that may be required to complete essential functions or other assigned work. Exempt employees may work more than 75 hours in a pay period without additional compensation and must report a minimum of 75 hours per pay period of work hours and/or paid leave taken to receive their base biweekly salary.

What You'll Need for Success:

You must meet the following requirements to be considered for employment:

Bachelor’s Degree in Business, Public Affairs, or related field.
Extensive knowledge of contract management and execution.
Demonstrated management experience.
Ability to conduct comprehensive research analysis.
Ability to implement new processes and programs.
Excellent written and oral communication.
Extensive knowledge of the agency operations as it relates to contract management and procurement process.
Strong computer knowledge including Microsoft Word, Excel, Access, PowerPoint, and PeopleSoft.

Supervisory Responsibilities/Direct Reports:

This role may provide direct supervision for one or more staff members.

Benefits of Employment with the State of Indiana:

The State of Indiana offers a comprehensive benefits package for full-time employees that includes:

Three (3) medical plan options (including RX coverage) as well as vision and dental plans
Wellness Rewards Program: Complete wellness activities to earn gift card rewards
Health savings account, which includes bi-weekly state contribution
Deferred compensation 457(b) account (similar to 401(k) plan) with employer match
Two (2) fully-funded pension plan options
A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
- 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers
- Up to 15 hours of paid community service leave
- Combined 180 hours of paid vacation, personal, and sick leave time off
- 12 paid holidays, 14 in election years
Education Reimbursement Program
Group life insurance
Referral Bonus program
Employee assistance program that allows for covered behavioral health visits
Qualified employer for the Public Service Loan Forgiveness Program
Free Parking for most positions
Free LinkedIn Learning access

Equal Employment Opportunity:

The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at jobs@spd.IN.gov.

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