Experiential Project Assistant/ Long Beach CA

Overview

• Support with Management of client products and assets, including handling inventory intake and accuracy.
• Support assigned accounts with time-sensitive expense reports and documents for reimbursement on a strict deadline schedule.
• Support in scheduling travel logistics for event staff, including booking flights, hotels, and ground transportation.
• Manage and report on premium and program inventory, ensuring tracking accuracy and timely replenishment.
• Assist with event operations support including staffing, scheduling, and onsite logistics preparation as needed.
• Support in gathering, organizing, and submitting event-related documents, recaps, and reports.
• Troubleshoot and resolve issues quickly and professionally, escalating as needed.
• Support account manager to balance shifting priorities, programs, and deliverables to ensure assigned programs are on time, on budget, and exceed client expectations.
• Generate event reports and perform event-related follow-up duties.
• Maintain basic knowledge of account budgets and assist in tracking expenses against budget allocations.

Qualifications

• 1–2 years of Experience in experiential marketing or related industry is required.
• Must have strong interpersonal and communication skills.
• Ability to work independently as well as collaboratively in a team.
• As a successful candidate, you can juggle multiple projects simultaneously and have experience supporting a high-functioning team.
• Outstanding organization and project management skills
• High attention to detail with strong follow-through on assignments.
• Ability to work in a fast-paced environment and adapt to shifting priorities
• Strong Microsoft Office skills, including Outlook.
• Must be able to work standard business hours and have the flexibility to work evenings and weekends when required.
• Ability to travel and provide occasional on-site event support as needed.

Physical Demands:

• Prolonged periods are spent sitting at a desk and working on a computer.
• Regularly required to sit; use hands to finger, handle, or feel and operate a computer keyboard, mouse, and telephone keypad.
• Occasionally required to climb or balance; stoop, kneel, crouch, or crawl.
• Must be able to lift up to 15 Lbs. at times.

• This is a project-based position (3–6 months) with the potential for extension.
• Compensation will be based on experience $25–$28/hr.
• In-office role based in Long Beach, CA.
• Monday through Friday, 8:00am – 5:00pm.
• Biweekly pay