Export assistant

Job Title: Export Documentation Executive

Experience: 3+ Years
Location: Mumbai
Industry: Engineering / Manufacturing / Sugar
Department: Exports / International Logistics
Employment Type: Full-Time

Job Summary:

We are seeking an experienced Export Documentation Executive for our engineering firm to manage complete export documentation and logistics processes. The role requires hands-on experience with Indian export regulations, coordination with customs and logistics partners, and knowledge of engineering goods shipping requirements.

Key Responsibilities:

• Prepare and manage all pre- and post-shipment export documents.
• Commercial Invoice, Packing List, Bill of Lading, Certificate of Origin, Insurance, Fumigation Certificates, Phytosanitary, etc.
• File shipping bills via ICEGATE and coordinate with CHA, shipping lines, and customs.
• Handle documentation under Letter of Credit (LC), advance payments, or DP terms.
• Coordinate with internal teams (dispatch, quality, accounts) to ensure timely shipments.
• Work closely with DGFT, Sugar Directorate and EPCs for required approvals and certificates.
• Apply and manage documentation for export schemes like RoDTEP, Export Quotas, and Release Orders (ROs) under government guidelines.
• Ensure compliance with DGFT, GST, FEMA, and RBI norms related to sugar exports.
• Maintain detailed shipment records and support audits or government inspections.
• Coordinate with buyers for timely submission of documentation and post-shipment communication.

Qualifications & Skills:

• Graduate/Postgraduate in Commerce, International Business, or related field.
• Minimum 3 years of experience in export documentation.
• Proficient with ICEGATE, DGFT portal, MS Office, and ERP systems (SAP, Tally).
• Strong knowledge of INCOTERMS, LC documentation, and freight/logistics coordination.
• Excellent communication, coordination, and record-keeping skills.

Office Timing:
10:30 AM to 7:30 PM / Flexible timing (Second and Fourth Saturday Off)

Office Address:
Tradelink A-block, Unit No 2, 8th Floor, E-wing, Kamla Mill Compound, Delisle Road, Lower Parel West, Mumbai 400013

Kindly share your updated cv at hr@airotherms.com or what's app on 8291570650

Job Type: Full-time

Pay: ₹25,000.00 - ₹35,000.00 per month

Benefits:

• Provident Fund

Work Location: In person