Export Documentation Executive

An Export Documentation Executive prepares, manages, and ensures compliance for all export paperwork (Invoices, PL, B/L, CoO, LC docs) for smooth international shipments, coordinating with freight forwarders, customs, banks, and clients, while tracking shipments and maintaining records, requiring strong knowledge of INCOTERMS, regulations, and details for air/sea freight.

Key Responsibilities

• Document Preparation: Create and verify essential export documents like Commercial Invoices, Packing Lists, Bills of Lading (B/L), Certificates of Origin (CoO), and Letter of Credit (LC) documents.
• Compliance: Ensure all shipments adhere to international trade laws, customs regulations, and company policies.
• Coordination: Liaise with freight forwarders, shipping lines, customs brokers (CHA), banks, and internal teams (sales, production) for seamless operations.
• Shipment Tracking: Monitor shipments from dispatch to delivery and provide updates to clients.
• Record Management: Maintain accurate, organized records of all export transactions and documentation.
• Issue Resolution: Address and resolve discrepancies or problems with documentation and customs clearance.
• Reporting: Prepare daily reports on shipments and delivery schedules.

Essential Skills & Qualifications

• Education: Bachelor's degree in Commerce, Business, Logistics, or a related field.
• Experience: 2-4+ years in export documentation and operations.
• Knowledge: Strong grasp of INCOTERMS, LC procedures, customs clearance, and export-import terminology.
• Technical: Proficiency in MS Office (Word, Excel, Outlook). Familiarity with DGFT/E-BRC is a plus.
• Soft Skills: Excellent communication (written/verbal), organizational skills, attention to detail, problem-solving, and time management.

Key Competencies

• Detail-oriented approach to manage complex paperwork.
• Ability to work under pressure and meet tight deadlines.
• Strong people-handling and coordination skills.
• Shipment Tracking: Monitor shipments from dispatch to delivery and provide updates to clients.
• Record Management: Maintain accurate, organized records of all export transactions and documentation.
• Issue Resolution: Address and resolve discrepancies or problems with documentation and customs clearance.
• Reporting: Prepare daily reports on shipments and delivery schedules.

Job Types: Full-time, Permanent

Pay: ₹28,000.00 - ₹35,000.00 per month

Experience:

• Export Documentation: 2 years (Required)

Language:

• English (Required)

Location:

• Mumbai, Maharashtra (Required)

Work Location: In person