Export Import Documentation Executive

Job Responsibilities

• Prepare and verify export and import documents such as invoices, packing lists, shipping bills, bills of lading, certificates of origin, and other trade-related documents.

• Coordinate with freight forwarders, customs agents, shipping lines, and banks for document submission, clearance, and payments.

• Manage documentation for LC (Letter of Credit), advance payment, and DP/DA terms.

• Ensure all documents comply with international trade regulations and customer requirements.

• Monitor shipment schedules and ensure timely dispatch and delivery.

• Maintain records and archives of all transactions and documentation for audit and

compliance.

• Handle document discrepancies by coordinating with internal teams and external parties.

• Liaise with the finance team for the timely submission of documents for payment realization.

• Update internal systems and trackers regularly to reflect the status of shipments and

documents.

• Assist in EDPMS/IDPMS tracking, and coordinate with banks for submission and closure.

Preferred Candidate Profile:

• Graduate in Commerce / International Trade / Logistics or a related field preferred.

• 2–3 years of hands-on experience in export-import documentation, preferably in a trading or logistics company.

• Strong knowledge of shipping terms (Incoterms), export procedures, and banking documentation.

• Familiarity with EDPMS/IDPMS systems and online portals like DGFT, ICEGATE, and customs systems.

• Proficient in MS Office (Excel, Word) and documentation software/tools.

• Excellent communication and coordination skills.

• Ability to work under pressure and meet tight deadlines with high accuracy.

• Strong organizational skills and attention to detail.

Job Type: Full-time

Pay: Up to ₹25,000.00 per month

Experience:

• Documentation: 2 years (Required)

Work Location: In person