Export Import Executive

Designation: Executive–Export & Import (Pharma chemical industry)

Experience : 5 to 6 years

Salary – 5.5 lpa

Location: Ghatkoper, Mumbai

Working : 6 days (4 and 2 Saturday half day)

Timing : 9:30 to 6pm

Job Summary / Objective

Responsible for preparing and processing all documents and permits in compliance with customs and government regulations, and maintaining records of all transactions. The role also includes assessing product/raw material quality for export and import and tracking shipments to ensure they arrive at their destinations accurately and on time.

Key Roles & Responsibilities

Export

• Prepare pre-shipment and post-shipment documents and forms to ensure smooth movement of goods through import and export procedures.
• Prepare, process, and maintain export documents post-shipment, including:
• Commercial Invoice
• Packing List
• Insurance Certificate
• Certificate of Analysis (COA)
• Certificate of Origin (COO), if applicable
• GSP, if applicable
• Bill of Lading
• Fumigation Certificate and other required documents
• Submit documents to the bank after receipt of the Bill of Lading for onward delivery to the client.
• Prepare documents as per bank and customer requirements.
• Follow up with the bank for document lodgment reference numbers.
• Ensure proper preparation and maintenance of export documentation with banking reference numbers.
• Maintain export and import data in both physical and Excel formats.
• Coordinate with the bank for closing import–export transactions and obtaining realization certificates.
• Provide Shipping Bill and Bank Realization Certificate to the agent for availing ROA TEP Incentive.
• Possess good knowledge of DGFT and ICE-GATE websites.
• Handle renewal of documents such as IEC, RCMC, LUT No., UIN, and factory stuffing permissions.
• Follow up with customs and CHA for duty drawback receivables.
• Have knowledge and experience in ocean freight booking and contacts with direct shipping lines.
• Experience with export shipment movements in CFS/ICD and good contacts in various CFS locations.
• Experience with factory stuffing/dock stuffing export procedures and ability to manage good relationships with factory staff, CHA, shipping line staff, and transporters.
• Preference will be given to candidates with export self-clearance experience.

Import

• Coordinate with CHA agents for collecting original documents from the office when shipments reach port.
• Prepare E-Way bills and send them to CHA.
• Prepare LC applications and related documents; submit originals to the bank.
• Prepare indemnity bonds for containers and, after director approval, submit them to CHA for clearing.
• Ensure timely delivery of materials to the factory.
• Communicate effectively with transporters and identify new transporters when required.
• Preference will be given to candidates with import self-clearance experience.

Job Requirements

Education:

• Bachelor’s degree in Logistics, Operations Management, International Trade, or a related field preferred, or a Diploma in Export–Import Management.

Experience:

• Minimum 5–6 years of experience in end-to-end export–import processes and documentation.

Knowledge:

• Proficient in MS Office and email communication.
• Skilled in handling digital transactions.
• Thorough knowledge of export–import documentation.
• Understanding of customs duties and insurance.
• Knowledge of Indian and foreign trade policies.

Major Skills:

• Excellent written and verbal communication.
• Strong attention to detail.
• Organizational and time management skills.

Job Types: Full-time, Permanent

Application Question(s):

• Are you qualified with Diploma/Degree inBachelor’s degree in Logistics, Operations Management, International Trade, or a related field preferred, or a Diploma in Export–Import Management or relevant field?
• are you most comfortable with location Ghatkoper, Mumbai?
• what is your current annual salary / ctc?
• what is your expected annual salary / ctc?
• How many years of Proven experience in Export & Import in pharma chemical industry?

• what is your notice period? (in days)
• How would you rate yourself on a scale of 1 to 10?" between your experience /skills & as required experience in job descriptions?

Work Location: In person