Export Logistcs Coordinator (Fresh Grads)

Position Summary

• The Export Logistics Coordinator will manage and coordinate all export logistics activities to ensure timely, cost-effective, and compliant delivery of goods to international customers. This role involves coordinating with internal teams (sales, warehouse, documentation), external partners (freight forwarders, customs brokers), and ensuring export documentation accuracy and regulatory compliance.

Key Responsibilities

Export Operations

• Coordinate end-to-end export logistics from order release to shipment delivery.
• Prepare and process export documentation, including:
• Commercial invoices
• Packing lists
• Bills of lading / airway bills
• Certificates of origin
• Export licenses and other regulatory documents.
• Collaborate with freight forwarders and carriers to secure bookings and negotiate competitive freight rates.
• Track shipments and update stakeholders on status, delays, or issues.

Customs & Compliance

• Ensure compliance with Egyptian export regulations, foreign trade laws, and customer requirements.
• Liaise with customs brokers to support customs clearance processes.
• Prepare and submit regulatory filings and ensure accuracy to avoid penalties.

Coordination & Communication

• Work closely with Sales, Planning, and Warehouse teams to align dispatch timing, stock availability, and documentation.
• Respond to internal and external inquiries regarding shipment details.
• Communicate proactively with customers on shipment schedules, documentation, and tracking.

Record-Keeping & Reporting

• Maintain accurate and up-to-date export records and reports.
• Support monthly logistics performance reporting (lead times, cost analysis, KPIs).
• Assist with audit preparation and documentation reviews.

Problem Solving

• Troubleshoot export delays, documentation discrepancies, or carrier issues.
• Recommend process improvements to enhance export efficiency.

Job Requirements

Experience

• Minimum 1 –3 years of experience in export logistics or international freight coordination.
• Experience with customs documentation and export compliance preferred.
• Familiarity with freight forwarding and shipping processes.

Technical Skills

• Strong knowledge of export documentation and regulations.
• Proficient in MS Office (Excel, Word, Outlook).
• Experience with ERP or logistics software (e.g., SAP, Oracle, Freight Management Systems) is a plus.

Core Competencies

• Excellent organizational and time-management skills.
• Strong communication and negotiation abilities.
• Detail-oriented with a proactive approach to problem solving.
• Ability to work under pressure and manage multiple priorities.