Facilities Administrative Support Technician I

Position Summary

Under moderate oversight, performs a variety of moderate complexity clerical duties including aspects of scheduling, work order authorization, tracking of labor and materials, and operational recordkeeping.

For a detailed job description for this Los Rios Classified Employees Association (White Collar) posting click here.

Typical Duties

Receive calls/tickets from Los Rios campuses through a district wide work order tracking system for emergency or maintenance repairs and refers to appropriate personnel by dispatching employees after determining level of need; distribute work orders to appropriate supervisors and maintenance personnel; check or compute and records labor and material costs on work orders; and enter work order data, inventories, schedules, and cost information in a computer for tracking purposes; order maintenance and operational supplies; compute, record, and proofread data and information, such as records or reports; copy, sort, and file records of office activities, business transactions, etc.; greet and direct people at front desk, answer telephone, respond to requests and delivers messages; and answer inquiries requiring knowledge of department services and procedures; develop district-wide mail carrier schedule; type letters, memoranda and other correspondence as required; operate office machines, such as computers, copier, fax, and shredder; use a variety of computer office software district wide programs to perform the required tasks including databases, spreadsheets and email; help new employees complete online training; compute estimates from vendors and communicates with supervisors, leads, and campus operations to receive/enter budget strings on campus funded work orders; responsible for general upkeep of district wide tracking system for repairs, including providing budget strings, issuing tickets, communicating with campus, clean up open tickets, and closing out work orders; have open communications with all Los Rios Campus Operations and Police Dispatch offices; prepare employee time sheets and absence reports checking for accuracy and fund encumbrance before submitting to Payroll and Benefits departments; prepare overtime, compensatory time off (CTO), temporary employee, and shift differential forms and time sheets; work with and have open communication with District Office Payroll and Benefits departments; communicate projects between the Planners and Maintenance Supervisors through entering project work orders and receiving plan review comments; receive and track/input employee trainings and seminars; responsible for the Facilities Management on-line calendar, reporting employee time off; issue gas cards to employees and track monthly fuel usage for District Office Accounts Payable department. Perform related duties as assigned.

Minimum Qualifications

EXPERIENCE: Three years of responsible accounting or general clerical experience, of which includes responsibility in purchasing and/or payroll.

Promotional: One year of experience working at the level of a Clerk III in the Los Rios Community College District, of which includes responsibility for maintaining payroll records and/or processing purchase orders.

Application Instructions

• A Los Rios Community College District Application
• Letter of Interest
• Resume or Curriculum Vitae

• Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa.
• Only information listed on the application and transcripts (if requested) will be used to verify Minimum Qualifications.
• Applications stating see other documents e.g. “see resume” or “see transcripts” will be disqualified.
• Applications missing any required documentation will be disqualified.

Los Rios Community College District offers competitive salaries and a very comprehensive employee benefits package to include medical insurance, CalPERS retirement, and opportunities for additional insurance and financial investments.

Full-time, twelve-month employees receive 18 days of annual paid holidays, 15 days’ vacation yearly (with increases after 5 & 10 years), and 8 hours of sick leave per month. Los Rios also offers professional development opportunities with the district and financial support and/or paid time off to complete external academic studies. You are eligible for the aforementioned benefits as a regular employee with a permanent assignment of 0.50 FTE or greater. To calculate this position’s FTE, take the number of hours per week divided by 40, to get the percentage of hours worked. Then take the number of months worked divided by 12, to get the percentage of work year. Then take the percentage of hours worked multiplied by the percentage of months worked to get the position’s FTE (e.g., a position that is 30 hours per week with a work year of 10 months: 30/40 = 0.75; 10/12 = 0.8333; 0.75 * 0.8333 = 0.625 FTE).

For the full bargaining unit agreement and benefit details click the link below and select your employee group to learn more about the benefits available to you.

Click Here for the Classified Employees Benefit Guide.