Facilities Coordinator - FTC

CBRE GlobalWorkplace Solutions is a leading global provider of integrated facilities andcorporate real estate management. We are recruiting for a FacilitiesCoordinator

The FacilitiesCoordinator will play a pivotal role in ensuring the safe, efficient, andcompliant operation of the industrial manufacturing site. This hands-onposition requires a proactive approach to facilities management, with a strongemphasis on technical oversight, contractor management for specialisedservices, and adherence to stringent industrial safety standards.

What You’ll Do:

• Industrial Maintenance & Asset Management:

o Coordinateand oversee Planned Preventative Maintenance (PPM) schedules for criticalindustrial assets, including but not limited to, cranes, manufacturingmachinery, high voltage electrical systems, HVAC plant, and fire suppressionsystems.
o Respondpromptly to reactive maintenance requests for industrial equipment failures orsite infrastructure issues, diagnosing initial problems and coordinatingappropriate technical resolutions.
o Utilisethe Computer Aided Facilities Management (CAFM) system to log, track, and closeout all maintenance work orders, ensuring accurate asset history and compliancerecords are maintained.
o Conductregular site inspections focusing on the operational condition of industrialequipment, infrastructure, and adherence to HSEQ standards within amanufacturing environment.

• Technical Vendor & Contractor Management:

o Source,evaluate, and manage a diverse range of technical contractors and specialistvendors (e.g., electrical, mechanical, HVAC, lifting equipment specialists,fire safety engineers).
o Developdetailed scopes of work for technical services, review and challenge vendorquotes to ensure cost-effectiveness and technical suitability, and manageprocurement processes.
o Overseecontractor performance on-site, ensuring work is completed to agreedspecifications, quality standards, and in strict compliance with site-specificHSEQ procedures, including Permit to Work systems.
o Facilitatecontractor inductions, safety briefings, and ensure all necessary documentation(e.g., RAMS, insurance, certifications) is in place before work commences.

• Health, Safety, Environment & Quality (HSEQ)Compliance:

o Actas a key point of contact for HSEQ matters related to facilities operations,ensuring all activities comply with UK legislation, clients’ internal policies,and specific industrial site requirements.
o Assistin the development and review of Risk Assessments and Method Statements (RAMS)for facilities-related works, particularly those involving high-risk activities(e.g., working at height, confined spaces, electrical work, hot works).
o Supportthe implementation and adherence to Permit to Work (PTW) and Lock Out Tag Out(LOTO) procedures for all maintenance and project activities on site.
o Conductsafety walk-arounds and contribute to HSEQ investigations forfacilities-related incidents, identifying root causes and implementingcorrective actions.

• Operational Support & Project Coordination:

o Liaiseclosely with site operations, production, and engineering teams to minimisedisruption during maintenance activities and support operational continuity.
o Assistin the coordination of minor facilities projects, such as equipmentinstallations, infrastructure upgrades, or energy efficiency initiatives, fromplanning to completion.
o Maintainaccurate records of all facilities documentation, including maintenance logs,service reports, asset registers, technical drawings, and compliancecertificates.
o Managefacilities-related consumables and spares inventory relevant to industrialoperations.

Tothrive in this challenging yet rewarding role, the ideal candidate will possessa blend of practical experience, technical understanding, and a proactive,safety-conscious approach.

EssentialExperience & Skills:

• Proven Practical Experience:

o Minimum of 3years' experience in a facilities or maintenance coordination role,specifically within an industrial, manufacturing, heavy engineering, or similartechnically demanding environment.
o Demonstrableexperience in coordinating maintenance activities (PPM and reactive) forindustrial assets and infrastructure (e.g., plant machinery, electricalsystems, lifting equipment, HVAC).
o Experience inmanaging external contractors and technical vendors, including the ability toreview and challenge quotes, scope of works, and ensure quality delivery.
o Familiarity withand practical application of Health, Safety, Environmental, and Quality (HSEQ)procedures common in industrial settings, including Permit to Work (PTW)systems, Lock Out Tag Out (LOTO), and risk assessments.
o Proficient in theuse of Computer Aided Facilities Management (CAFM) software for managing workorders, asset registers, and scheduling maintenance.

• Technical Understanding:

o Ability tounderstand and interpret basic technical drawings, schematics, orspecifications relevant to industrial plant and equipment.
o A foundationalunderstanding of common industrial systems such as electrical distribution,mechanical plant, hydraulics, pneumatics, and HVAC.
o Strongproblem-solving skills with a hands-on and practical approach to identifyingand resolving technical facilities issues.

• Communication & OrganisationalSkills:

o Excellent verbaland written communication skills, capable of liaising effectively withtechnical contractors, site operations personnel, engineering teams, andmanagement.
o Highly organisedwith the ability to manage multiple priorities, coordinate complex tasks, andwork effectively under pressure in a dynamic industrial environment.
o Proficient inMicrosoft Office Suite (Word, Excel, Outlook) with strong data management andreporting capabilities, particularly in Excel for tracking maintenanceschedules and budgets.

• Safety & Compliance Focus:

o A strong personalcommitment to health and safety, with a proactive approach to ensuring a safeworking environment for all.
o Understanding ofUK facilities-related legislation and compliance requirements within anindustrial context.

DesirableQualifications & Attributes:

• Relevant technicalqualification (e.g., NVQ Level 3/4 in a trade, HNC/HND in Engineering,Facilities Management, or a related discipline).
• IOSH ManagingSafely or NEBOSH General Certificate.
• Previousexperience working on a client site in a dedicated facilities role.
• Knowledge ofspecific regulatory requirements pertaining to cranes, forklifts, or highvoltage systems (e.g., LOLER, PUWER, Electricity at Work Regulations).
• Experience withbudget monitoring and cost control for facilities services.

About CBRE GlobalWorkplace Solutions:
Why CBRE
When you joinCBRE, you become part of the global leader in commercial real estate servicesand investment that helps businesses and people thrive. We are dynamic problemsolvers and forward-thinking professionals who create significant impact. Ourcollaborative culture is built on our shared values — respect, integrity,service and excellence — and we value the diverse perspectives, backgrounds andskillsets of our people. At CBRE, you have the opportunity to chart your owncourse and realize your potential. We welcome all applicants.

Applicant AI UseDisclosure
We value humaninteraction to understand each candidate's unique experience, skills andaspirations. We do not use artificial intelligence (AI) tools to make hiringdecisions, and we ask that candidates disclose any use of AI in the applicationand interview process.