Facilities Information Management Specialist

Facilities Information Management Specialist

F&S

Job Summary

Under the general supervision of the Facilities Information Management (FIM) Coordinator, this position is responsible for managing the day-to-day operations and assisting with the development of facilities information management in Facilities and Services. The Facilities Information Management Specialist will provide expertise and in depth knowledge including a high degree of technical skill related to integrated work management systems and facilities information management. The FIM Specialist will assist in developing strategies that help manage and maintain facilities information across multiple Facilities & Services units and University personnel.

Duties & Responsibilities

• Responsible for administering and maintaining the University’s space information database and floor plans utilizing Archibus Facility Management software and Assetworks AIM
• Coordinate and conduct on-site field verification of campus space and facilities information
• Supervise student and support staff
• Facilitate campus-wide space surveys utilizing Archibus Web Central, provide training for participants
• Responsible for generating ad hoc and recurring reports related to campus space utilization
• Responsible for room number review and assignment for campus space
• Serve as Facilities Information Resources technical lead for Archibus and Web Central
• Responsible for maintaining property profiles for all University occupied space, assigning property codes and coordinating with the appropriate municipalities to acquire addresses.
• Work closely with Facilities & Services and University personnel related to developing and implementing standards and procedures for maintaining facility information management data.
• Work collaboratively with Facilities & Services (F&S) Information Technology Services (ITS) unit to assist with developing client-side Archibus, Web Central and Assetworks AIM system deployments as it relates to datasets maintained by Facilities Information Resources
• Coordinate with Facilities & Services units developing standards, work flow processes and data collection procedures for current configuration drawings and updates
• Train staff on use of FIM systems including, Archibus and Web Central, Assetworks AIM
• Assume appropriate related additional duties to further the mission of the unit.
• Support the Mission, Vision, Values and Guiding Principles of Facilities & Services.

Additional Physical Demands

This position calls for the ability to go to any part of a building, for field verification of space measurements. Intense physical exertion is not anticipated nor required.

Minimum Qualifications

1. Bachelor's degree in business administration, management, or a field related to the position.

2. Two (2) years of professional business, financial, and/or managerial work experience.

Preferred Qualifications

Education:
Master’s degree

Experience:
Experience working with Archibus Facility Management software for space management. Experience working with Assetworks AiM. Working knowledge of Visio, Microsoft Project, AutoCAD and Revit. Experience working across multiple organizational levels. Creative problem-solving skills. Excellent organization skills; ability to prioritize workload, work independently with minimum supervision, and take initiative.

Appointment Information

This is a 100% full-time Civil Service 5010 - Business/Administrative Associate position, appointed on a 12-month basis. The expected start date is as soon as possible after 1/5/2026. The budgeted salary range for the position is $60,000 to $75,000.

For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx.

Application Procedures & Deadline Information

Applications must be received by 6:00 pm (Central Time) on 1/5/2026. Apply for this position using the Apply Now button at the top or bottom of this posting. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact Ken McCray, klmccray@illinois.edu or 217-300-6211. For questions regarding the application process, please contact 217-333-2137.

This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodations portal, or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing accessibility@illinois.edu.

Requisition ID: 1033759
Job Category: Professional and Administrative
Apply at: https://jobs.illinois.eduSubmit