Facilities Management Coordinator

Role Overview

We are seeking a detail-oriented and proactive Administration & Facilities Officer to support ASSET’s business administration and office management functions .

This role focuses on operational coordination, facilities management, documentation, logistics, and vendor relations , ensuring smooth day-to-day operations.

Key Responsibilities

Business Administration

• Coordinate with Finance and Legal teams to ensure timely collection, filing, and sharing of company documentation, invoices, electronic receipts (ERs), and required records
• Coordinate logistics for trainings, business travel, hotel bookings, couriers, and material transfers
• Follow up with external service providers to ensure contractual and operational commitments are met

Office & Facilities Management

• Oversee office facilities, amenities, and supplies to ensure a functional, safe, and organized workplace
• Coordinate cleaning staff and third-party service providers and monitor service quality
• Handle office maintenance issues, such as printers
• Manage office equipment and assets, including laptops, accessories, and handovers
• Support implementation of office safety and facilities-related policies in line with company standards

Qualifications & Requirements

• 2–3 years of experience in administration, office management, or facilities coordination
• Proven experience coordinating with vendors, suppliers, and service providers
• Strong organizational and follow-up skills with attention to detail

·      Comfortable handling documentation, invoices, and coordination with Finance/Legal teams