Facilities Manager

Position title: Facilities Manager

Hours: Full-Time (40 hours/week); Monday-Friday and some evenings and weekends.

Location: Community Library Sedona 3250 White Bear Road, Sedona, AZ 86336

Supervisor: Director of Finance and Operations

Supervises: None

Wages/Benefits: $23.00-$28.00/hour, depending on experience (FLSA Classification: Non-Exempt); Medical, dental, vision and life insurance, paid holidays, vacation, and sick leave, 401(k) retirement savings plan.

Date Revised: March 5, 2026

JOB SUMMARY

Under general direction of the Director of Finance and Operations (DFO) and Library Director (LD), the Facilities Manager oversees the maintenance and operation of Community Library Sedona’s (CLS) main library, the Friends of the Library bookstore, and the commons between the buildings, as well as the grounds, parking lots, and sidewalks. May assist project managers/inspectors during construction, expansion, and/or remodeling of library facilities. The Facilities Manager ensures a clean and safe environment for the public and staff and follows all required federal, state, and local guidelines and regulations. This position also performs duties such as cleaning, repairs, and hands-on general building maintenance. We are looking for a positive, skilled, and self-motivated person who will take pride in our facilities.

ESSENTIAL FUNCTIONS

· Maintain the interior and exterior of the main library and the Friends of the Library bookstore.

· Inspect and troubleshoot maintenance issues, and make repairs as needed to furniture, fixtures, utilities, equipment, etc.

· Inspect and troubleshoot electrical, HVAC, lighting, plumbing, and mechanical systems and equipment to identify repairs needed; bring any issues that exceed the Facility Manager’s ability to the attention of the DFO and/or LD to determine if an outside contractor is needed.

· Periodically inspect public and staff restrooms throughout the day, making sure that they are supplied with soap, hand towels, toilet paper, and seat covers, and that they are safe and sanitary for public and staff use.

· Service and repair plumbing fixtures, including replacing or adjusting flush valves, unclogging toilets, clearing drains, replacing faucet screens and washers, snaking clogged drain lines, checking volume control for proper water pressure, etc.

· Monitor all HVAC systems and make temperature adjustments as needed; replace HVAC filters on a preventative maintenance schedule.

· Inspect and oversee the electrical systems for safe operations; replace light bulbs and batteries; repair and replace switches and outlets when needed.

· Routinely monitor and inspect emergency lighting, emergency exits, security systems, and fire extinguishers at all buildings.

· Establish and maintain a regular preventative maintenance schedule and keep logs of repairs and replacements to ensure compliance with local, state, and federal regulations.

· Work with DFO to maintain files of building documents, blueprints, project records, etc.

· Do a daily inspection of the grounds, courtyard, and parking lot, ensuring that they are clean, attractive, and safe for the public and staff.

· Oversee outside maintenance of buildings and grounds that are regularly serviced by a landscape vendor; perform general groundskeeping work such as irrigation system operation, weeding, trimming branches, painting, collecting trash, and snow/ice removal.

· Maintenance of cleaning and groundskeeping equipment and power tools.

· Inspect and support contracted cleaning of buildings and address any areas that need attention, which includes daily cleaning and supply stocking of public and staff restrooms; vacuuming and/or mopping floors; dusting shelves, desks/tables, and computer areas; removing trash inside and out; washing entry/exit windows; disinfecting tables, chairs, and other common use surfaces.

· Set up and tear down of meeting rooms with tables, chairs, and A/V equipment when needed.

· Communicate actively with DFO and LD on security and maintenance issues.

· Work with DFO to maintain an inventory of custodial and maintenance supplies and ensure that all products used in the facilities and exteriors are properly labeled in accordance with EPA and OSHA requirements.

· Work with and accompany local Fire Marshall during any building inspections and address any required repairs, reporting back to DFO and LD to ensure all repairs have been completed.

· Monitor renovation, construction, and maintenance projects. Work with project managers, engineers, architects, and contractors to ensure quality of work and cost control.

· Work with DFO and LD to develop specifications and obtain estimates for contracted services.

· Oversee and manage the library’s recycling program.

· Perform routine cleaning of equipment and work areas.

· Attend staff and Building and Grounds Committee meetings.

· Attend off-site training programs when requested by DFO and/or LD.

· Work with contractors to perform yearly inspections of fire suppression systems and backflow prevention systems.

· Be available to open and close the building, turn security systems on and off, and unlock any restricted fire exits.

· May be required to work on any day of the week, including weekends, and respond to emergency calls during off-duty hours to perform emergency building or security system repairs.

· Other duties as required.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES

· Learn and follow CLS’s policies and procedures.

· Ability to act as a representative of CLS to the public.

· Ability to identify and diagnose major systems issues and coordinate repairs internally or externally.

· Possess knowledge of building construction methods and equipment, preventive maintenance, HVAC systems, and electrical and mechanical systems with regard to building construction and maintenance.

· Knowledge of occupational safety and health laws and regulations, accident prevention, and commitment to a safe work environment.

· Ability to follow instructions and finish tasks in a timely fashion.

· Ability to safely work with chemicals, solvents, and other cleaning or ground maintenance products.

· Ability to operate tools and equipment and perform needed repairs and maintenance in a safe and efficient manner.

· Ability to read and understand architectural, mechanical, and HVAC drawings and specifications.

· Ability to establish priorities and organize workload.

· Ability to maintain a pleasant working atmosphere.

· Excellent customer service skills.

· Ability to communicate effectively and respectfully in both written and oral formats.

· Ability to work independently and work varying hours.

· Ability to obtain a valid Arizona driver’s license and availability of a properly insured vehicle at the time of appointment and throughout employment.

· Ability to work a scissor lift or willingness to learn.

PREFERRED QUALIFICATIONS

· Project management experience.

· Knowledge of at least one of the building trades and familiarity with the other building trades.

· Experience developing, recommending, and implementing maintenance schedules and processes.

· Competency with computers, audio and visual equipment, and other technology, or willingness to learn.

EDUCATION AND EXPERIENCE

· High School Diploma or G.E.D.

· Two or more years of relevant experience, or equivalent combination of technical training, experience, and/or education.

PHYSICAL AND ENVIRONMENTAL CONDITIONS

Work requires routine physical effort in the handling of light and moderately heavy materials of up to 50lbs., and up to 200lbs. using proper equipment. This job will involve physical activities such as lifting, bending, climbing, or working in indoor and outdoor environments with noise, dust, or temperature variation. Requires the ability to perform duties on a ladder at heights of up to 16 ft. Work may involve routine exposure to chemicals and paint.

Adherence to normal safety precautions and observance of fire and building safety regulations are required. All work must comply with the Occupational Safety and Health Act and applicable OSHA standards as well as follow established safety procedures including use of required personal protective equipment (PPE).

ADDITIONAL INFORMATION

· Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of this job.

· The above job description is not intended as, nor should it be construed as exhaustive of all responsibilities, skills, or working conditions associated with this job.

· Employment subject to background check.

Send completed application and resume to businessoffice@communitylibrarysedona.org.

Job Type: Full-time

Pay: $23.00 - $28.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Vision insurance

Experience:

• maintenance: 2 years (Required)

Ability to Commute:

• Sedona, AZ 86336 (Required)

Work Location: In person