Facilities Operations Assistant - PART TIME - Lexington, KY

Employment Type: Part-Time (10–15 hours per week)
Compensation: $15 per hour
Location: On-Site (some Remote/WFH days)

We are seeking a reliable and detail-oriented Facilities Operations Assistant to support the day-to-day coordination of our office locations and internal facility operations. This role plays an important part in ensuring our offices remain organized, compliant, and well-maintained.

Working directly under the Facilities Manager, the Facilities Operations Assistant will help coordinate facility-related projects such as office setup, vendor research and coordination, documentation management, and operational logistics. This position will also assist with administrative and organizational tasks that support smooth internal operations.

The ideal candidate enjoys structured work, is highly organized, and takes pride in keeping systems, documents, and projects running efficiently. This role is well-suited for someone who enjoys supporting operations behind the scenes and wants hands-on experience in facilities coordination and operations management.

• Assist with routine facility and office coordination tasks
• Draft and revise office-specific documents and maintain internal reports
• Research vendors, gather quotes, and organize service information for review
• Support facility setup processes, including commercial property research and vendor coordination
• Maintain facility-related records including documents, inventories, compliance files, and vendor contracts
• Provide support during operational changes such as office relocations, workspace updates, and equipment setup
• Track office needs and coordinate with vendors or internal staff to ensure timely completion

• Create, update, and maintain workflow documents and tracking systems
• Assist with correspondence, file management, and task tracking
• Draft and format internal communications and simple reports
• Pull data and prepare organized summaries for leadership

• Strong organizational skills and exceptional attention to detail
• Clear written and verbal communication skills
• Ability to learn and navigate multiple software platforms
• Comfortable managing multiple tasks with clear direction
• Experience in facilities coordination, office administration, or operations support is helpful but not required

• Dependable, proactive, and eager to learn
• Highly organized and comfortable working within structured systems
• Takes pride in keeping documents and processes organized
• Professional when interacting with staff and vendors
• Able to work independently once tasks are assigned