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Facilities Specialist
Description
The Facilities Specialist is responsible for maintaining the day-to-day operation of the workplace by performing routine inspections, responding to service requests, coordinating repairs, supporting office moves and equipment setups, and helping maintain a safe, clean, and functional environment. This role provides hands-on support for daily facilities needs and helps ensure issues are addressed in a timely manner.
This position reports to the Facilities Supervisor at the San Jose HQ office and requires a proactive, organized individual with strong problem-solving skills and the ability to manage multiple priorities effectively. The ideal candidate is a strategic thinker, self-motivated, and capable of communicating professionally with internal stakeholders, contractors, and customers.
Key Responsibilities
- Support the Facilities Supervisor and team with day-to-day building operations and workplace support needs
- Conduct routine inspections of assigned buildings and spaces, including offices, conference rooms, break rooms, corridors, storage areas, and exterior spaces, to identify and report issues
- Perform office furniture reconfigurations, office moves, and equipment setup
- Support new hire onboarding and employee offboarding facilities processes
- Coordinate conference room and shared space setups as needed
- Partner with janitorial vendors to maintain cleanliness and facility standards
- Follow safety procedures and help maintain a safe work environment
- Perform minor repairs, including patching and painting
- Coordinate with internal teams and facilities staff to complete assigned work
- Identify facility issues and escalate improvement opportunities as needed
- Track and update work orders to support timely completion and follow-up
- Provide day-to-day support to employees, vendors, and internal teams
- Coordinate vendor visits and support service follow-up
- Monitor and report issues related to HVAC, electrical, plumbing, and building management systems (BMS)
- Support preventive maintenance activities and help track vendor performance
- Respond to facility issues and emergencies as needed
- Conduct routine inspections, document issues, and follow up on corrective actions
- Follow company procedures and support compliance with local, state, and federal safety requirements
- Support after-hours operations and activities as required
- Participate in training and development activities
- Use company systems and follow established facilities processes
- Perform other duties and tasks as assigned
Qualifications
Required:
- High school diploma or equivalent experience
- Minimum of 4+ years of relevant facilities or building maintenance experience
- Strong mechanical aptitude and troubleshooting skills
- Effective verbal and written communication skills
- Ability to maintain accurate work order updates and routine documentation
Preferred:
- Ability to work independently, stay organized, and respond in a fast-paced environment
Company Values
At Align, our values of Agility, Customer Focus, and Accountability guide everything we do:
- We act with agility to deliver innovative solutions quickly
- We prioritize our customers by understanding their needs and delivering tailored solutions
- We hold ourselves accountable to the highest standards of performance and professionalism
About Align
Align Technology, the creators of Invisalign®, is the global leader in clear aligner orthodontics. Our innovative solutions combine advanced 3D modeling, artificial intelligence, biomechanics, and materials science to transform smiles. We also developed the iTero scanner, providing highly precise digital imaging for orthodontic treatment planning.
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About Align Technology
Your growth and well-being:
At Align, every smile matters. We’re committed to helping you thrive by supporting the health, growth, and well-being of our team members through a variety of tools and programs. While specific offerings may vary by location and role, Align employees can typically expect:
At Align, every smile matters. We’re committed to helping you thrive by supporting the health, growth, and well-being of our team members through a variety of tools and programs. While specific offerings may vary by location and role, Align employees can typically expect:
- Health and well-being programs to keep you thriving in both body and mind.
- Employee-exclusive discounts on Invisalign products.
- Learning opportunities through online learning resources and support for your individual development plans.
- Inclusive, global workplace that fosters collaboration, recognition and belonging.
Country and/or role specific details will be shared with you by your recruiter during the interview process.
Discover Align:
We are a global community of game-changers and smart team players, united by our belief in the power of a smile. Our dynamic team of exceptional employees is dedicated to transforming the industry and creating extraordinary outcomes every day.
Align’s core values of agility, customer, and accountability are more than words to work by, they are words we live by. The actions we take every day speak to who we are as a company and our focus on being truly impactful. We celebrate our differences, and the many ways we support one another— ultimately creating a more inclusive organization and world as we continue transforming smiles and changing lives.
We foster a culture where thinking differently and seeking new experiences are not just encouraged but celebrated. With the Align Mindset, we empower each other, ensuring every voice is heard and valued in an inclusive environment that inspires creativity and collaboration.
At Align, we believe in the power of a smile, and we know that every smile is as unique as our employees. As we grow, we are committed to building a workforce rich in diverse cultural backgrounds and life experiences, fostering a culture of open-mindedness and compassion. We live our company values by promoting healthy people and healthy communities, all with the intent of changing millions of lives, one unique smile at a time.
As part of our commitment to innovation, Align Technology includes exocad and Cubicure, companies that enhance our offerings and extend our impact to industry transformation.
Eager to learn how we embrace our global differences and nurture employee well-being?
Explore Align's culture here!
Want to discover more about exocad and Cubicure? Click on their names for additional information.
Applicant Privacy Policy:
Review our Applicant Privacy Policy for additional information.
Equal Opportunity Statement:
Align Technology is an equal opportunity employer. We are committed to providing equal employment opportunities in all our practices, without regard to race, color, religion, sex, national origin, ancestry, marital status, protected veteran status, age, disability, sexual orientation, gender identity or expression, or any other legally protected category. Applicants must be legally authorized to work in the country for which they are applying, and employment eligibility will be verified as a condition of hire.
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