FACILITIES SUPERVISOR

Description

Duties and Responsibilities

• Plan, prioritize, assign, supervise, review, and participate in the work of staff responsible for the development, maintenance, operation, installation and repair of City facilities.
• Recommend and implement goals, objectives, policies, and procedures for providing assigned services and activities.
• Establish schedules and methods for providing assigned services and activities.
• Identify resource needs and allocate resources accordingly.
• Provide technical input for facilities maintenance and related projects and programs.
• Prepare job estimates and establish priorities for work crews.
• Perform routinely scheduled site inspections for purposes of identifying problem areas, unsafe conditions, concerns with contractor performance, and need for site improvements.
• Schedule and oversee assigned contractors who are responsible for performing maintenance, construction and repair to ensure quality of work and compliance with City standards and specifications.
• Interpret drawings, blueprints, and specifications at all stages of a project to determine layout, work sequences, and material needs.
• Inspect and evaluate work in progress and upon completion, to assure that project activities are performed in accordance with City regulations, policies, standards, specifications, operating procedures and practices.
• Oversee the accuracy and maintenance of time, materials, and equipment use records and reports.
• Coordinate the set-up and removal of equipment, tables, chairs, stages, etc., for special events and programs.
• Monitor work sites and ensure adherence to safe work practices and procedures; and identify, resolve, and respond to complex work related or equipment operating problems.
• Establish and maintain safety programs for assigned staff; implement related action plans; and respond to and investigate work related injuries and/or illnesses.
• Participate in the selection of candidates; train and motivate assigned staff; evaluate the work performed by assigned personnel; work with employees on performance issues in coordination with Human Resources; implement discipline in consultation with Human Resources; and respond to staff questions and concerns.
• Conduct routine site inspections of City facilities, as part of an overall City-wide facility maintenance and asset management program.
• Responsible for the maintenance, construction, repair and remodeling of City facilities, HVAC systems, electrical, plumbing, carpentry, paint, structural systems, interior and exterior surfaces, and roofing systems.
• Assist the Public Works Director and/or designee in developing and implementing capital improvement plans for City facilities; and may oversee major capital building and repair projects.
• Assist the Public Works Director and/or designee with budget preparation by accurately identifying material, supply and equipment requirements, and monitoring expenditures.
• Direct the requisitioning and purchasing of materials, supplies, and equipment; and direct the ordering, receiving, storing, and delivery of materials, supplies, and equipment.
• Responsible for the security of City facilities, i.e. burglary alarms and keys.
• Inspect fire alarm systems for proper operation and use; and diagnose and resolve operational problems; coordination with fire safety contractors may be required.
• Responsible for the maintenance, proper operation and use of the City’s electric generators.
• Investigate and resolve maintenance requests, complaints and citizen inquiries pertaining to facilities; and ensure that emergency requests are handled expeditiously.
• Attend and participate in professional group meetings; stay current with new trends, technologies, developments, and new or revised laws or rules in the field of City facilities maintenance and operations; and appropriately incorporate new developments into programs.
• Perform other related duties as assigned.

Knowledge, Skills & Abilities

• Principles, practices, methods, and techniques pertaining to effective supervision, training, and work performance evaluation.
• Leadership concepts, principles, methods, and techniques.
• Effective customer service concepts, principles, methods, and techniques.
• Operational characteristics of equipment and tools used in work activities.
• Applicable federal, state and local codes and regulations related to assigned work.
• Basic concepts and terminology relating to budgeting, purchasing, and contracting.
• Operations, services, and activities related to the maintenance, construction and repair of facilities; materials, methods, techniques, and terminology used in the maintenance, construction and repair of facilities.
• Occupational hazards and standard safety precautions as applied to performing maintenance, construction and repair work within facilities.
• Standard methods, tools, equipment, and materials used in the painting trade.
• Methods of preparing a wide variety of surfaces for painting.
• Methods, techniques, tools, materials, and equipment used in concrete forming and finishing work.
• Principles, techniques, tools, and materials used in the electrical trade.
• Operation and maintenance of a wide variety of hand, power, and shop tools, test equipment, and other equipment common to electrical and electronic work.
• Plumbing theory, including the principles of general operation, installation, and maintenance of plumbing fixtures.
• Practices, methods, tools, equipment, and materials used in the plumbing trade.
• Operation of plumbing systems and fixtures.
• Applicable plumbing codes.
• Carpentry in new construction projects.
• Hydraulics as it relates to flow rates, pipe sizes and water pressures.
• Operation, maintenance and repair of electric generators.
• HVAC equipment installation, repair and maintenance procedures, practices and techniques.
• HVAC control equipment.

• Read, interpret, and understand technical information displayed on computer screens, written materials, blueprints and diagrams.
• Communicate effectively verbally and in writing and coordinate with staff members, contractors and project stakeholders.
• Solve problems and make decisions to address challenges.
• Work collaboratively in a team environment while also being able to work independently.
• Prioritize tasks, evaluate alternatives, make sound and logical recommendations, delegate, and manage time efficiently to meet deadlines.
• Adapt to changing requirements and priorities.
• Supervise, train, plan, organize, schedule, assign, review, and evaluate the work of staff in an effective manner.
• Determine cost-effective ways for efficient and effective operations.
• Analyze, interpret, apply, and enforce applicable federal, state, and local policies, procedures, laws, and regulations in an objective and professional manner.
• Ensure that public safety is maximized, as applied to facilities maintenance, construction, and repair work activities.
• Ensure adherence to, and compliance with, safety rules and regulations; and safe work practices and procedures.
• Maintain and update records and reports in an accurate and timely manner.
• Operate a variety of maintenance vehicles and small and/or large equipment.
• Operate and maintain a variety of hand, power, and shop tools used in maintenance, construction, and repair work.
• Establish and maintain effective working relationships with those contacted during the course of work.
• Demonstrate a high degree of effective customer service when interacting with fellow employees and members of the community.
• Operate modern computers, keyboards, printers, communication devices, office equipment, and other specialized equipment.
• Execute detailed projects involving the construction and repair of wood and wood substitute structures, ensure precise fit and structural integrity including but not limited to constructing frames, rafters, walls, staircases, door, and window frames, and interior and exterior trims.
• Install diverse types of carpets, linoleum, and/or tiles and calculate measurements to estimate material needs and the use of proper tools for installation and repairs.
• Prepare surfaces to ensure a smooth finish.
• Apply coatings to specified areas using brushes, rollers, and spray paint equipment, while ensuring surfaces are free from skips, runs, and drips.
• Apply primer, intermediate, and final coats of various paint, lacquer, enamel, varnish, and shellac, ensuring match, texture, and appearance to meet finish requirements.
• Paint, decorate, and refinish a variety of interior and exterior surfaces.
• Install, troubleshoot, repair, and maintain electrical equipment, components, fixtures, and wiring.
• Install new and/or replace worn or faulty switches, relays, and outlets by unscrewing or cutting wiring from connections, inserting replacements, and splicing, tightening, and soldering wiring to connections.
• Install, modify, and repair plumbing systems. Determine equipment, tools, and parts needed for both minor and major plumbing repair projects.
• Install, repair, maintain, and troubleshoot a variety of heating, ventilation, air conditioning, and refrigeration systems.
• Manage the City’s HVAC building automation system (BAS) while balancing energy conservation and user comfortability.

Qualifications

• Possession of or ability to obtain, prior to employment, a valid Class "C" California driver's license with a safe, satisfactory driving record and able to maintain through the course of employment.
• Possession of, or successful acquisition within 12 months of employment, a valid CPR and first aid certification issued by the American Red Cross and maintain throughout the course of employment.
• Possess and maintain a valid International Municipal Signal Association Work Zone Temporary Traffic Control Technician Certification is required. If not possessed at the time of hire, then the ability to commence the process within 12 months of employment and completion within 24 months of employment, and after certification is issued the ability to maintain certification during employment.
• Additional vocational or technical training in construction trades, ongoing professional development and training reflecting current industry standards and practices is highly desirable.
• Journeyman License in any of the following trades: carpentry, electrical, plumbing, or HVAC is highly desirable.
• OSHA 30 or 10-Hour Construction Safety Certification is highly desirable.
• Forklift Operator Certification is highly desirable.
• The employee may be required to work after regular working hours or work during irregular working hours to respond to emergency maintenance and repair needs.

• Interview Process
• Live Scan Background Investigation
• Pre-employment Physical Examination Including a Drug Screen & TB skin test
• Professional Reference Check