Facility Administration – Assistant Manager

Dear Job seekers,
Please find the details carefully and apply accordingly:

Job Title: Facility Administration – Assistant Manager

Job Type: Full-time
Work Mode: Work From Office (WFO)
Location: Mohali
Joining: Immediate joiners only

Job Summary

We are seeking an experienced Facility Administration – Assistant Manager to oversee and coordinate daily facility and administrative operations for a corporate office. The role involves managing vendors, security, office infrastructure, travel administration, and ensuring smooth office operations in compliance with company policies and regulatory standards.

Mandatory Requirement:
Candidates must have hands-on experience in arranging international travel and visa processing.

Key Responsibilities:

• Coordinate a range of administrative and facility services to ensure efficient office operations
• Manage facility operations including maintenance, repairs, security, housekeeping, and vendor coordination
• Review maintenance and service vendor contracts and assist with recommendations for approvals
• Maintain office inventory and ensure availability of supplies for office and pantry
• Ensure compliance with safety, security, environmental, and statutory requirements
• Provide administrative support to ensure accurate and timely completion of tasks
• Handle facility management, vendor management, and security management activities
• Develop, review, and improve administrative systems, policies, and procedures
• Oversee procurement of office supplies and maintain accurate expense and vendor records
• Coordinate office events, meetings, and conferences
• Build and manage strong relationships with service vendors
• Oversee operation and maintenance of electrical systems, air-conditioning, internet connectivity, CCTV, and other infrastructure
• Identify, onboard, and manage vendors under cost-effective contracts and SLAs
• Negotiate annual renewals and contracts with service providers
• Liaise with government agencies, manage compliance documentation, and maintain evaluation records
• Ensure effective security operations, compliance, and staff training
• Administer end-to-end travel and accommodation management, including international travel and visas
• Audit administrative processes to improve service quality
• Manage infrastructure projects such as renovations, new office setup, or branch expansion

Requirements:

• Graduate with 8–10 years of experience as an Assistant Manager / Admin Manager in a corporate office environment
• Proven experience in facility administration and office operations
• Hands-on experience managing multiple infrastructure projects from planning to completion
• Experience handling administrative operations across multiple office locations
• Strong understanding of office management procedures, policies, and legal requirements
• Proficiency in standard office tools and systems
• Strong organizational and record-keeping skills
• Excellent verbal and written communication skills
• Ability to multitask, work independently, and collaborate effectively with teams
• High level of integrity and professionalism
• Strong interpersonal skills and ability to work with stakeholders at all levels

Job Type: Full-time

Pay: ₹66,000.00 - ₹92,000.00 per month

Ability to commute/relocate:

• Chandigarh, Chandigarh: Reliably commute or planning to relocate before starting work (Preferred)

Application Question(s):

• How many years of experience in Facility Administration / Office Administration in a corporate?
• Do you have experience managing vendors, AMCs, and service contracts (SLAs)?
• Do you have hands-on experience in arranging international travel and visa processing?
• How many years of experience in overseeing office security, housekeeping, and compliance activities?
• Have you managed office procurement, inventory, and expense records?
• Are you comfortable managing multiple office locations and handling day-to-day administrative operations?
• Are you available to join immediately or within 15 days?
• What's your current CTC?
• What's your expected CTC?
• Can you join immediately? If not, What's your Notice Period?
• This location is for Mohali (Work from Office), Are you open for this location?

Experience:

• Facilities management: 8 years (Preferred)

Location:

• Chandigarh, Chandigarh (Preferred)

Work Location: In person