Facility Management Coordinator

Introduction

Do you have the career opportunities as a(an) Facility Management Coordinator you want with your current employer? We have an exciting opportunity for you to join Wesley Medical Center which is part of the nation's leading provider of healthcare services, HCA Healthcare.

Benefits

Wesley Medical Center offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:

• Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.
• Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more.
• Free counseling services and resources for emotional, physical and financial wellbeing
  
• 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service)
  
• Employee Stock Purchase Plan with 10% off HCA Healthcare stock
  
• Family support through fertility and family building benefits with Progyny and adoption assistance.
  
• Referral services for child, elder and pet care, home and auto repair, event planning and more
  
• Consumer discounts through Abenity and Consumer Discounts
  
• Retirement readiness, rollover assistance services and preferred banking partnerships
  
• Education assistance (tuition, student loan, certification support, dependent scholarships)
  
• Colleague recognition program
  
• Time Away From Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence)
  
• Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.

Learn more about Employee Benefits

Note: Eligibility for benefits may vary by location.

Our teams are a committed, caring group of colleagues. Do you want to work as a(an) Facility Management Coordinator where your passion for creating positive patient interactions is valued? If you are dedicated to caring for the well-being of others, this could be your next opportunity. We want your knowledge and expertise!

Position Summary:

The Facility Management Coordinator is responsible for the daily operations of the Facility Management department. Under the supervision of the Director, the Facility Management Coordinator performs a variety of administrative duties, including payroll functions, accounting reconciliation, organization of regulatory documents, and maintenance of policies/procedures. The Facility Management Coordinator serves as the department subject matter expert for HCA Healthcare’s computerized maintenance management system (CMMS) and compliance program, which facilitates scheduling PMs, work order management and vendor management. The Facility Management Coordinator Assists with activities involved with construction, remodel, painting and abatement projects. Individual acts as assistant general contractor for small projects. Assists with Organizing departmental activities, supports staff in making intelligent and independent decisions, and is a role model for positive and productive culture.

Job Responsibilities:

• Demonstrates the ability to adapt technique/treatment to age of population served, including newborn, pediatric, adolescent, adult and geriatric patients, while providing care/service with respect to cultural differences and spiritual needs.
• Works directly with vendors to create interim life safety measures, infection control risk assessments, and above ceiling permits.,
• Assists Director of Facility Management and Director of Safety in inspecting construction projects and correcting regulatory deficiencies.
• Coordinates with department staff on internal projects to meet all regulatory guidelines, and manages vendor activity to CMMS standards.
• Manages department payroll and account reconciliation including tracking of PTO, ordering department supplies and reviewing invoices.
• Gains familiarity with the language of HVAC systems, steam systems, and normal and emergency electrical systems, emphasizing systems and components typically found in acute care facilities.
• Exhibits proficiency with computer systems, organizational and problem-solving skills, independent judgement and attention to detail.
• Manages staff workload, scheduling, assignment and completion of work orders and preventative maintenance tasks using HCA Healthcare’s CMMS.
• Accepts or rejects incoming service requests and assigns to appropriate technician.
• Assigns start dates and technicians to preventative maintenance activities.
• Maintains an accurate inventory of assets by coordinating the asset inventory/retiring process.
• Manages vendor activity for projects and preventative maintenance activities, including billing, invoice auditing and payment.
• Ensures completed inspection reports are turned in on time.
• Provides DFM with technician and vendor performance reports as necessary.
• Maintains organization of documents including policies and compliance activities.
• Demonstrates an extensive knowledge of Joint Commission, CMS, OSHA, and other Federal and State regulatory agency standards.
• Works directly with vendors to create interim life safety measures, infection control risk assessments, and above ceiling permits.
• Assists Director of Facility Management and Director of Safety in inspecting construction projects and correcting regulatory deficiencies.
• Coordinates with department staff on internal projects to meet all regulatory guidelines, and manages vendor activity to CMMS standards.
• Manages department payroll and account reconciliation including tracking of PTO, ordering department supplies and reviewing invoices.
• Gains familiarity with the language of HVAC systems, steam systems, and normal and emergency electrical systems, emphasizing systems and components typically found in acute care facilities.
• Exhibits proficiency with computer systems, organizational and problem-solving skills, independent judgement and attention to detail.
• Manages staff workload, scheduling, assignment and completion of work orders and preventative maintenance tasks using HCA Healthcare’s CMMS.
• Accepts or rejects incoming service requests and assigns to appropriate technician.
• Assigns start dates and technicians to preventative maintenance activities.
• Maintains an accurate inventory of assets by coordinating the asset inventory/retiring process.
• Manages vendor activity for projects and preventative maintenance activities, including billing, invoice auditing and payment.
• Ensures completed inspection reports are turned in on time.
• Provides DFM with technician and vendor performance reports as necessary.
• Maintains organization of documents including policies and compliance activities.
• Demonstrates an extensive knowledge of Joint Commission, CMS, OSHA, and other Federal and State regulatory agency standards.
• Performs other duties as assigned
• Practices and adheres to the “Code of Conduct” and “Mission and Value Statement”

Qualifications:

• Four-year Bachelor Degree in related field or enrollment within 6 months
• Basic computer skills including Microsoft Word and Excel
• Knowledge of life safety codes and building codes in health care facilities and health care technology
• Knowledge of mechanical and electronic engineering and electrical systems

Preferred Knowledge and Skills:

• Administrative experience in maintenance, engineering or healthcare

For more than 100 years, Wesley Healthcare has provided exceptional care to thousands of families in Wichita and throughout Kansas and Northern Oklahoma. Wesley Medical Center is a member of the Wesley Healthcare network within Greater Wichita and has been an HCA Healthcare hospital since 1985.

Our physicians treat more than 24,000 patients annually, making Wesley Medical Center the most preferred hospital in Kansas and northern Oklahoma. Additionally, our obstetricians and childbirth staff deliver more than 6,000 babies each year, more than any hospital in a 13-state region.

Home to Wesley Children's Hospital, the region's first and Wichita's only children's hospital, we care for children in a unique space designed specially for kids and their families. And as a Level I Trauma Center and the only Level II Pediatric Trauma Center in Kansas, we are prepared to treat any medical emergency, any time of day.

HCA Healthcare has been recognized as one of the World’s Most Ethical Companies® by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated $3.7 billion in cost for the delivery of charitable care, uninsured discounts, and other uncompensated expenses.

"Bricks and mortar do not make a hospital. People do."- Dr. Thomas Frist, Sr.
HCA Healthcare Co-Founder

If you are looking for an opportunity that provides satisfaction and personal growth, we encourage you to apply for our Facility Management Coordinator opening. We promptly review all applications. Highly qualified candidates will be contacted for interviews. Unlock the possibilities and apply today!

We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.