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Facility Officer
- Acts as the point of contact for the reporting of all repair and maintenance requirements:
- Planning and overseeing building work / renovation, advising on energy efficiency and cost-effectiveness,
- Supervising staffs including maintenance, cleaning and 3rd party workers
- Examining and commenting on plans for new buildings, alterations or extensions
- Providing advice about construction safety matters and new building regulations,
- Making regular inspections of building work at various stages of completion,
- Advising on cost and time saving measures during construction, without forgoing safety regulations
- Contract evaluation and recommend changes and Coordinate renewal.
- Undertakes regular inspections of all the main working areas and staff accommodation to ensure they are well maintained
- Audit and ensure documentation of Facilities Repair Log
- Schedule for the preventive maintenance program for HVAC and MEP works.
- Regular monitoring of chiller and freezer temperature status.
- Coordinate with Ops team for the rack inspection on a regular interval and make necessary arrangement
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Liaising with local authorities, planners, surveyors and other professionals
MEP, HVAC and other facilities maintenance by team and 3rd party are being supervised to maintain standards. - Manages the local purchase of all cleaning materials, equipment’s, furniture, fixtures and fittings
- Coordinates the tendering process for all repair and maintenance.
- Maintains a list of accredited contractors engaged for work within the Group Logistics facilities
- Maintain list of machinery/ test equipment for calibration and maintain the calibration certificate.
- Ensures adherence to health and safety policy and procedures.
- Ensuring safety, quality, and efficiency of the Facilities and there maintenance.
- Ensuring CCTV maintenance and new implementation.
- Engage with Pest control vendors for services.
- Preparation and maintenance of internal compliance documents related to operations.
- Must provide equipment-related knowledge and technical guidance to ensure proper work execution to users/team.
- Responsible for the overall administration and management of staff accommodation in coordination with Admin and H&S Officer
- As required, advises management on any changes to Local Municipality and Government Regulatory Boards legislation relating to Facilities and Utilities
- Initial analysis of Tender submissions with respect to technical suitability.
- Analysis to reduce the facilities maintenance cost without compromising quality/ performance.
- Analysis on emergency efficiency and cost- effectiveness
- Excellent analytical and problem solving skills
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